06-05-2017 Council Work Session Minutes

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CITY COUNCIL WORK SESSION June 5, 2017 APPROVED 170 She noted that directors are working on their budgets and will be submitting information 171 in the next week. A mid -year look at health insurance will be coming soon. 172 173 There was discussion about when the council will next discuss the budget. Staff 174 proposes a budget work session on July 31, with the council receiving the proposed 175 budget a couple weeks prior to that date. The mayor suggested it would be prudent for 176 the council to receive the proposal as early in the process as possible. Administrator 177 Karlson remarked that staff plans to improve the product that the council receives for 178 review. Staff will do a drill down and then send information to the council around July 179 10. 180 181 Director Cotton asked the council about their priorities. Mayor Reinert recalled the goal 182 setting session and the identified priority to consider amenities for the residents. 183 184 5. 5-Year Street Reconstruction Plan —Community Development Director 185 Grochala noted that staff has published the notice for a public hearing and are currently 186 pulling together the numbers that they will need for the project plans. He reviewed a map 187 showing the streets proposed to be included in a five year plan. He explained the process 188 after the hearing, allowing for a petition, and moving toward the bid process and 189 eventually issuance of bonds. 190 191 Council Member Maher asked if there is any more information on the West Shadow 192 project since the council's last discussion and Director Grochala said no. He reviewed 193 the actual plan, its content and cost projections. The council will be asked to approve 194 the plan and a preliminary approval to bond issuance down the line (although the 195 approval isn't binding on following through with the plan nor issuance of bonds). 196 197 Mayor Reinert asked if there are any issues of concern and Mr. Grochala suggested that 198 he feels the project is of great interest to many residents, especially the sewer element. H 199 added that there could be some challenges with the design and there could be some 20o concern about the price tag. Mr. Grochala explained the process if right of way 201 acquisition needs to move forward. 202 203 6. Outsourcing Review - Mayor Reinert said he'd like for the process to be more 204 routine. He requests a list of all the services the city receives on contract and a process to 205 look regularly at those outsourced services, including a rotation recommendation. It's a 206 good process to keep looking as it keeps the pencil sharpened. 207 208 Council Member Maher asked if there is a way to look at internal services and the value 109 of sending some of those out. 210 211 7. Update on Ace Program — Public Safety Director Swenson briefly explained the 212 program that offers education to improve safety rather than the standard fine system. 213 The incentive for the individual is that the citation doesn't go onto their record. The 5