11-05-2012 Council Minutes - Laserfiche WebLink

Home Search

CITY COUNCIL WORK SESSION November 5,2012 APPROVED CITY OF LINO LAKES 2 MINUTES 3 4 DATE : November 5,2012 5 TIME STARTED : 5:30 p.m. 6 TIME ENDED : 9:05 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, 8 Rafferty, Roeser(arrived at 5:45 p.m.) and 9 Mayor Reinert 10 MEMBERS ABSENT : None 11 12 Staff members present: City Administrator Jeff Karlson; Finance Director Al Rolek; 13 Public Safety Director John Swenson; City Engineer Jason Wedel; Community 14 Development Director Michael Grochala; Public Services Director Rick DeGardner; City 15 Clerk Julie Bartell 16 17 Agenda 18 19 2. Five Year Financial Plan—Administrator Karlson recalled that the council reviewed 20 a draft Five-Year Financial Plan back in August and, at that time, postponed 21 consideration because the Charter Commission was proposing a tax cap that would have 22 likely impacted any plan. Staff is looking for further direction at this time. Council 23 Member Rafferty noted that the proposed tax cap charter amendment is not going forward 24 at this time and he understands that the numbers in the draft plan are not firm because 25 they can't be but he wonders what the council should be doing to meet the charter 26 requirement. Finance Director Rolek responded that typically a city prepares a five year 27 capital improvement plan because it contains things that you can look ahead at and use as 28 a planning tool. The city charter calls for something different than that. It calls for a plan 29 that is more like a budget. The council concurred that putting together information has 30 value but it should be called a forecast rather than a plan. Staff will put together 31 numbers and bring forward a forecast in December. 32 33 1. Signal Projects, TKDA Supplemental Authorization—Community Development 34 Director Grochala introduced Larry Boehr, head of the municipal services division of 35 TKDA, present to answer questions. Mr. Grochala explained that staff is requesting that 36 the council consider at their next regular meeting approval of a supplemental 37 authorization for services provided by TKDA related to the signal projects (Ware/Birch 38 and Lake/Main). Mr. Grochala explained the additional engineering services that were 39 required by the city and Anoka County. There were elements added to the original plans 40 requiring additional engineering services, some of which were requested by Anoka 41 County and that will be funded by them. Much of the work related to drainage. Mr. 42 Boehr concurred with Mr. Grochala's explanation adding that the services were required 43 due to an increase in the scope of the project and added that the costs have already been 44 incurred (work is done). Mr. Grochala updated the council on the levy amount for the 45 signal projects, where the projects currently stand with costs and noted that this 1