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Charter Commission October 10, 2013 Page 2 46 Mayor for corrections and then being distributed to the Council for review. He stated that would 47 not allow anyone else other than the Chair to see the original minutes. He explained that the 48 Commission can discuss the draft minutes and propose changes at the same time. He stated that 49 even if every line in the minutes is not correct, that draft version of the minutes should be 50 submitted before the entire group for revision together. He explained that this provides 51 transparency in government and open meetings. 52 53 Chair Lyden agreed with the premise of the Mayor's comments. He stated that it was not his 54 intention to change the minutes himself but simply for the minutes to come before the Charter 55 Commission prior to the City Council or being posted for the public. 56 57 Commissioner Trehus stated that under the current process the minutes are being sent to City 58 Council and questioned how the Charter Commission could trust that the minutes would not be 59 changed prior to their receipt by the Commission. 60 61 Mayor Reinert noted that the minutes are being completed by a professional firm and the draft 62 minutes could be provided to anyone at their request. He stated that it would be labeled as draft 63 but it is a public document and is available to the public. 64 65 Commissioner Gunderson stated that she discussed the issue with Mayor Reinert and City 66 Administrator Jeff Karlson. She stated that Mr. Karlson agrees that the draft minutes should be 67 provided to the Charter Commission first. She stated that it was her interpretation that Mr. 68 Karlson would be speaking with Mayor Reinert to clarify that. She commented that it is sad that 69 there is such a lack of trust between the Charter Commission and the City Council. She stated 70 that she visited the webpages for the other Boards and Commissions to obtain the minutes that 71 are listed on their pages. She noted that the City Council posted minutes are up to date. 72 73 Mayor Reinert stated that his point was simply that you need to provide transparency in meetings. 74 He stated that it was not his intent to get into this discussion. Mayor Reinert left the meeting at 75 6:46 p.m. 76 77 Commissioner Gunderson referenced the Economic Development Authority, which lists the 78 January, February and March minutes; noting that those are official minutes and no draft minutes 79 are posted. She reported that the Park Board has no minutes posted available for the past two 80 years on the webpage; noting that the webpage states that every meeting for 2012 and 2013 has 81 been canceled. 82 83 Commissioner Timm stated that if the group has not met, there would not be minutes available. 84 85 Commissioner Gunderson referenced the E.D.C., which has no minutes listed for 2013. She 86 reported that the Environmental Board has approved minutes through February 2013. She stated 87 that the Planning and Zoning minutes appear to be up to date as of their August meeting. She 88 stated that she had one of the worst conversations with an elected official with Mayor Reinert. 89 She referenced the end of an article, which included a paragraph discussing the use of TimeSaver 90 for the Charter Commission. She stated that she left a message for Mayor Reinert after seeing 2