01-09-2017 Council Packet - Laserfiche WebLink

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CITY COUNCIL SPECIAL WORK SESSION December 5, 2016 DRAFT 4 132 Mr. Hoska received thanks from the council for the input from the Legion. 133 5. Public Works Space Needs Analysis and Existing Facility Audit Proposal – 134 Public Services Director DeGardner introduced Architect Quinn Hutson, CNH 135 Architects, who was requested to prepare some initial information about a public works 136 facility proposal. 137 138 Mr. Hutson reviewed his prepared report (included in the council packet). Basically a 139 proposal would include looking at current facilities, a discussion of current needs and 140 how to meet future needs. It would look at options: renovating current facilities, 141 building a new facility at the current site, and new facilities at a different site (probably 142 near the new fire station). A report would provide useful data to assist with future 143 council discussions. 144 145 Mayor Reinert asked about the cost of a feasibility study and Mr. Hutson said $11,900. 146 Director DeGardner remarked that he feels the proposal is fair. Mayor Reinert said he’s 147 most interested in hearing about improvements to the current facility; this is a small city 148 and he thinks it would be difficult to foot the bill for a new building at this time. 149 Council Member Manthey remarked that he would insist on seeing those three options 150 without favor to one. Council Member Kusterman remarked that the three options are 151 good because they all involve city owned land and that would keep costs down. Council 152 Member Rafferty added that he understands that information is good but he questions 153 what is needed at this time; he doesn’t see the city approving an expensive construction 154 project at this time. 155 156 The council concurred with proceeding with the study. 157 6. Pavement Ratings and Proposed 2017 Mill and Overlay Project – City 158 Engineer Hankee explained that every year the City updates its pavement ratings in order 159 to have good information for street maintenance project decisions. She provided a map 160 of the proposed 2017 Road Improvement Project. The rating information allows staff to 161 make recommendations for those streets that will benefit most from maintenance 162 activities. She reviewed the type of work that would be included in the maintenance 163 projects. If the council concurs with the projects proposed, staff would go forward for 164 bids. Council Member Manthey noted the north side of the city where there are many 165 streets that need work; how can residents understand the recommendations that don’t 166 include them? Engineer Hankee explained the recommendation, including the presence 167 of new development and she recommended that people should feel free to contact her 168 with any questions. 169 7. Vehicle Replacement Schedule – Administrator Karlson recalled previous 170 council discussions on this matter. Public Safety Director Swenson reported that after 171 conversations with Mr. Karlson and input from the city mechanic, he is proposing a 172 change to the replacement plan. With the mechanic’s review information, they are 173