01-23-2017 Council Packet - Laserfiche WebLink

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CITY COUNCIL SPECIAL WORK SESSION January 3, 2017 DRAFT 2 - Resources that are tracked - labor, materials, vendors, and equipment; the council 40 saw how staff can track vehicles and related costs and services and what staff 41 anticipates adding in the area of tracking and how staff can attach materials such 42 as instruction manuals or invoices to the records. 43 The mayor asked if there is a plan to measure the value of the system (the cost of time 44 spent to enter information versus how that can be used as a value to the city). Director 45 DeGardner remarked that, from staff’s viewpoint, the system is clearly already providing 46 efficiencies; and he believes that includes efficiencies for the workers in the field. The 47 mayor said it’s clear that the system works; the expectation is buy-in and more 48 participation in the future. The mayor asked when the system will be in complete use and 49 Director DeGardner suggested that this time next year is a goal, adding that a little more 50 focus should come this year to make functionality better. The reporting function will 51 certainly be useful when staff is able to utilize that more. 52 Council Member Rafferty remarked that Cartegraph doesn’t necessarily follow the 53 fueling system. Ms. Robinson explained that data on fuel utilized by department by 54 vehicle is available; fuel vending is actually handled by the PetroVend system. 55 56 The council thanked staff for the presentation and indicated that they see the system is 57 working well for the city and they look forward to full implementation. 58 3. 2018 Street Reconstruction Feasibility Study WSL and LaMotte – 59 Community Development Director Grochala reviewed his written report recalling the 60 council’s previous action to establish a street reconstruction plan. The city has 61 proceeded with the first phase (Shenandoah area) and it turned out well. The second 62 phase was intended for 2019 but staff would now like to bring that up one year. The first 63 step would be a feasibility study, with that information to be used for an updated five year 64 street reconstruction plan to be considered in June of this year (a public hearing would be 65 required). There may also be a project added at the end of that five year period. The 66 statutory process does include allowance for a reverse referendum by petition. The 67 project area or areas would be based on information on costs achieved through the 68 feasibility study. Sewer and water will generally not be included but costs would be 69 identified in case that is possible and desired. Staff has discussed the concept of putting 70 in main lines using utility funding, for availability when people want to hookup. The 71 separation of projects under the concept of financing would be anticipated if there were to 72 be a street and sewer/water project. There was discussion about the existing systems in 73 the area and how they may be impacted in the future. 74 75 The council will receive more information at the city council meeting on the estimated 76 cost of a feasibility study and how that could be separated. Mayor Reinert indicated that 77 he understands that staff will also be proceeding with the process to update the five-year 78 plan for the street reconstruction work. Council Member Kusterman asked that the 79 council receive an overview of the street reconstruction plan process. 80