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2 <br /> <br />records, it may be determined that a vehicle can be replaced later or may need to be replaced <br />earlier than the schedule calls for. Any request for replacing vehicles must be cost-justified to <br />the City Administrator and City Council. <br /> <br />6. Guidelines and Procedures <br /> <br />The Police Division has inventoried existing vehicles and has prepared a replacement schedule <br />for police vehicles. The schedule will be updated annually and will be used as the basis for <br />planning for the replacement of vehicles through the annual budget. Each vehicle recommended <br />for replacement will include the following information: <br /> <br />a. Age in years, also known as life <br />b. a. Miles of use <br />c. b. Useful life (based on commonly used standards for police vehicles) <br />d. c. Cost of maintenance <br />e. d. Overall condition (mechanical, operating, safety, and appearance) <br />f. e. Downtime <br />g. f. Availability of replacement parts <br />h. g. Funding <br /> <br />The guideline for vehicles considered for replacement is primarily based on five years of age or <br />90,000 miles of use 100,000 miles of use, but additional consideration is given to age, <br />functionality, and overall condition of the vehicle. As vehicles reach this the 100,000 mile <br />threshold for age or miles, maintenance evaluations will be performed by the Public Services <br />Director and Mechanic. If the evaluation indicates the vehicle would be economical to retain for <br />an additional year, the vehicle will be retained. Depending on the availability of funds, vehicles <br />will be replaced when they are at the end of their economic life, no longer safe to operate, not <br />reliable enough to perform their intended function, or there is a demonstrated cost savings to the <br />City of Lino Lakes. <br /> <br />