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CITY OF LINO LAKES RESOLUTION NO. 17-89 ADOPTING THE GENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIES. WHEREAS, the purpose of a records retention schedule is to provide a plan for managing government records by giving continuing authority to dispose of records under Minnesota Statutes section 138.17; and WHEREAS, the General Records Retention Schedule establishes minimum retention periods for city records based on their administrative, fiscal, legal and historical value; and WHEREAS, this schedule was originally developed by the Minnesota State Department of Administration, Information Policy Analysis Division and the Minnesota Historical Society, Division of Archives and Manuscripts and was funded in part by a grant from the National Historical Publications and Records Commission; and WHEREAS, from time to time the retention schedule is updated by city clerks and officials representing the Minnesota Clerks and Finance Officers Association (MCFOA); and WHEREAS, the Lino Lakes Public Safety Department participates with other Anoka County fire and police agencies in the Anoka County Public Safety Data System (PSDS) for creation and maintenance of all fire and police records. To ensure efficient management of the PSDS a countywide records retention schedule as it relates to fire and police records has been created; thus the Lino Lakes Public Safety Department will continue to maintain a separate retention schedule consistent with PSDS retention schedule; and WHEREAS, in the interest of utilizing the most current records retention schedule, staff is asking Council to adopt the latest General Records Retention Schedule, dated May 2017, and the future schedules as amended from time to time. Therefore, future revisions may be automatically implemented, without further formal Council action. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes: That the City Council hereby adopts the General Records Retention Schedule, as amended from time to time, with the exception of the sections entitled Police and Fire; and That the Lino Lakes Public Safety Department will adhere the PSDS countywide records retention schedule as it relates to fire and police records, a separate retention schedule as created by the Joint Law Enforcement Council Public Safety Data System. Adopted by the Council of the City of Lino Lakes this 2 8 day of Aug • , 2017.