05-03-2010 Council Minutes - Laserfiche WebLink

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CITY COUNCIL WORK SESSION May 3,2010 APPROVED 91 92 4. Pavement Management Update—City Engineer Studenski reviewed his written 93 report that provides a review and update of the City's Pavement Management Program 94 that was implemented in 2005 to serve as a guide and planning tool for the city's roadway 95 system. He reviewed the 2005 findings relative to roadway conditions,past and present 96 funding and the estimated current condition of the system. Mr. Studenski remarked that 97 the Plan has served the city well and he recommends continuing with it. The council 98 questioned the presence of unpaved streets in the city and Mr. Studenski indicated that 99 such roadways are difficult to deal with outside of when development occurs on them and 100 paving becomes a part of a larger project. 101 102 The council discussed the history of the city charter as it relates to road improvements. A 103 member indicated that there is benefit in coming to some agreement with the charter 104 commission and it may be helpful to look at the amendment proposal approved by the 105 charter commission a couple of years ago. Staff was directed to distribute that proposal 106 to the council for review and for discussion at the next work session. 107 108 5. Five-Year Financial Plan Update—Finance Director Rolek reviewed his report 109 on the Plan. The Plan was developed by compiling projected needs (as identified by 110 department directors) for the next five years, identifying projected changes in 111 expenditures and tax base and using that information to project a tax rate through 2014. 112 He reviewed those areas where increases were projected(pavement management, capital 113 equipment replacement and energy costs). He reminded the council that the Plan is a 114 guideline only—not a commitment but a look into the future based on assumptions. 115 When the assumption of including a storm water utility was discussed, a council member 116 requested that a schedule be developed and reviewed by the council that clearly indicates 117 what such a utility will fund. There was a short discussion about energy saving rebates 118 being offered by the federal government and a direction to staff to review the possibility 119 of rebates for work on city hall. 120 121 After a full review of the document, Mr. Rolek remarked that the bottom line becomes 122 the council's decisions on their priorities and that leads into the council's plans for an 123 organizational/strategic review. There was recognition amongst the council that the 124 charter calls for development of a five-year plan but it must be a meaningful attempt not 125 something put together for a deadline. Mr. Rolek also noted an upgrade in the city's bond 126 rating. 127 128 6. RFP for Organizational Review—The Mayor remarked that the city as a whole 129 and council as a group have not benefited from a complete review for some time. He 130 believes it is well time to proceed with a review and believes that to get the broadest and 131 best perspective it should be administered by a party with both public and private sector 132 experience. Two council members submitted information and/or names of possible 133 contractors. One council member noted concern about undergoing the exercise of an 134 organizational review without a city administrator in place. Since the process will 3