09-07-2010 Council Minutes - Laserfiche WebLink

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CITY COUNCIL WORK SESSION September 7, 2010 APPROVED CITY OF LINO LAKES 2 MINUTES 3 4 DATE : September 7,2010 5 TIME STARTED : 5:30 p.m. 6 TIME ENDED : 9:05 p.m. 7 MEMBERS PRESENT : Councilmember Gallup, O'Donnell, 8 Rafferty(arrived at 5:53 p.m.),Roeser and 9 Mayor Reinert 10 MEMBERS ABSENT : None 11 12 13 Staff members present: City Administrator Jeff Karlson; Community Development 14 Director Michael Grochala; Director of Public Safety Kent Strege; Director of Public 15 Services Rick DeGardner; Utility Supervisor Tim Hillescheim; City Engineer Jim 16 Studenski; Director of Finance Al Rolek; City Planner Jeff Smyser; Economic 17 Development Coordinator Mary Alice Divine; City Clerk Julie Bartell. 18 19 1. Office of Energy Security Grant Award—Public Services Director DeGardner 20 introduced Tim Hillescheim, Utilities Supervisor for the city, and Dave Carlson of NAC 21 Mechanical Electrical Services. Mr. DeGardner reviewed his staff report that requests 22 council consideration of a grant award that would help to fund energy improvement 23 projects in three city buildings. In reviewing each proposed project,he explained the 24 current and proposed mechanical systems, the potential for energy savings with 25 improvements and the costs associated with each. 26 27 Mr. Carlson added that the estimates for energy savings were done with the assistance of 28 Xcel Energy as well as the Department of Commerce. He feels they are conservative 29 estimates. He also noted that some of the potential for savings will diminish if the 30 deadline for grants and rebates passes. 31 32 The council confirmed that moving on the projects would not be out of line with their 33 scheduled replacement and that there are no unannounced strings attached. A council 34 member asked what the corporate world would be using in terms of a suitable payback 35 period for these type of improvements and Mr. Carlson suggested a period of 10-15 is 36 what he sees in that area. 37 38 Staff indicated that they will return to the council for formal grant authorization. 39 Technically the grant funds are already reserved. 40 41 2. Electrical Changeout Savings Proposal—Public Works Facility—Public Services 42 Director DeGardner reviewed his written report on a proposal to proceed with an 43 electrical changeout(lighting retrofit) project at the city's public works facility. With the 44 availability of rebates bringing the project costs down and the resulting energy savings, 1