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CITY COUNCIL <br />AGENDA ITEM 2A <br /> <br /> <br />STAFF ORIGINATOR: Sarah Cotton <br /> <br />MEETING DATE: March 7, 2016 <br /> <br />TOPIC: Scanning and Indexing of Building Plans <br /> <br />VOTE REQUIRED: 3/5 <br /> <br /> <br />INTRODUCTION <br /> <br />The Council is being asked to approve a transfer of $15,000 from the Contingency Fund for the <br />cost of scanning and indexing building plans. <br /> <br />BACKGROUND <br /> <br />Staff has performed research and obtained quotations for conversion services relating to the <br />scanning and indexing of wide-format building plans. There are approximately 216 rolls of <br />building plans that need to be scanned and indexed. The images would also be imported into <br />the City’s Laserfiche system. The total estimated cost of the building plan conversion project is <br />$15,000. <br /> <br />The 2016 budget includes $50,000 in the Contingency Fund, none of which has been used to <br />date. <br /> <br />RECOMMENDATION <br /> <br />Approve the transfer of $15,000 from the Contingency Fund to account code 101-402-4410- <br />000, Administration-Contracted Services. <br /> <br />