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CITY COUNCIL <br />AGENDA ITEM 6D <br /> <br /> <br />STAFF ORIGINATOR: Diane Hankee <br /> <br />MEETING DATE: March 14, 2016 <br /> <br />TOPIC: Consider Resolution No. 16-18, Ordering the <br />Project and Authorizing Preparation of Plans and <br />Specifications, 2016 Mill and Overlay Project <br /> <br />VOTE REQUIRED: Simple Majority <br /> <br /> <br />INTRODUCTION <br /> <br />Staff is requesting council authorization to prepare plans and specifications for the 2016 Mill <br />and Overlay Project. <br /> <br />BACKGROUND <br /> <br />In accordance with the City’s Pavement Management Plan, streets are identified for annual <br />maintenance. The City uses Cartegraph software to annually analyze the conditions of the City’s <br />streets and recommend segments that meet the maintenance requirements. Streets were selected <br />for maintenance based on pavement management criteria, input from Public Works, and feasibility <br />of locations. <br /> <br />The proposed project includes Holly Drive, Holly Court, and Old Birch Street (north/south <br />section). It is recommended to complete a mill and overlay, and full depth reclamation on the <br />roadways as detailed in the attached project map. The budget for the project is $350,000. <br /> <br />WSB and Associates, the City Engineer, have submitted a proposal to complete the plans and <br />specifications, and provide bid documents, for the not to exceed cost of $25,500 based actual time <br />spent on the project. <br /> <br />The schedule for this project is as follows: <br /> <br />City Council Order Project, Authorizes Plans and Specifications March 14, 2016 <br />City Council Approves Plans and Specifications April 11, 2016 <br />City Council Authorizes Ad for Bids April 11, 2016 <br />City Open Bids May 11, 2016 <br />City Council Awards Contract May 23 , 2016 <br />Construction Begins May 27 , 2016 <br />Final Completion August 28, 2016 <br /> <br /> <br />RECOMMENDATION <br /> <br />Staff is recommending approval of Resolution No. 16-18 ordering the project and authorizing <br />preparation of plans and specifications.