02-27-2017 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION MINUTES February 6, 2017 DRAFT 4 plan. He noted a proposed apparatus plan that is included in the staff report for 132 discussion. Director Swenson reviewed the plan, noting that future purchases have been 133 discussed with the council in the past. 134 135 Mayor Reinert noted the $100,000 bonding capability authorized by the council and he 136 wondered how that should be included in the city’s finances. Administrator Karlson 137 noted that Finance Director Cotton has suggested that the city could designate part of the 138 city’s annual fund surplus, designate that for this purpose and transfer it to a capital fund. 139 Mayor Reinert said that isn’t desirable since it still sets aside levied funds; he doesn’t 140 want to levy funds that aren’t going to be needed in the budget year. Council Member 141 Kusterman remarked that the goal would then be that there aren’t surplus funds at the end 142 of year indicating that extra money has been levied. Director Swenson suggested calling 143 the line item “future ability to bond”. Director Cotton said that would mean the line item 144 would show up on the city plan/policy but not in any financial statement of the city. 145 Council Member Manthey suggested it should be a discussion item each year for the 146 council. Finance Director Cotton remarked that she hears the council wanting to have a 147 plan with a stipulation that annual funding is planned in a certain amount but it would 148 revisited each year. Mayor Reinert added that carrying out the plan should be goal 149 oriented as well. 150 151 Director Swenson asked if the council will consider the purchase plan as presented as an 152 official action. Mayor Reinert suggested that the plan includes a several year period 153 where there is nothing purchased and that is a wonder to him. Director Swenson said 154 the plan is based on the draft policy. Staff will prepare the item for council 155 consideration at the next regular meeting. 156 4. Kitchen Upgrade for Old City Hall – Administrator Karlson reported that the 157 question of funding improvements to the kitchen facilities at the former city hall complex 158 has arisen as it relates to utilizing that facility for the Beyond the Yellow Ribbon group 159 and their activities. Director DeGardner has a bid in place to upgrade the facility in the 160 amount of $2,500 but had decided not to move forward with any improvements because 161 the kitchen facility is basically unused. Mayor Reinert discussed the option of inviting 162 other groups/businesses that would like to utilize an upgraded commercial kitchen 163 facility. The mayor did say that the amount of the bid isn’t justified for just one group 164 but if there would be other uses perhaps. Director DeGardner added that $2,500 would 165 only provide for repair to the ventilation system; he isn’t specifically aware but there 166 could be other upgrade needs. 167 5. Schedule Date(s) for Strategic Planning/Goal Setting – Administrator Karlson 168 noted that the council has expressed an interest in participating in a strategic 169 planning/goal setting activity. He has identified two options for a facilitator for team 170 building/goal setting. Is the council interested in scheduling a session? Mayor Reinert 171 suggested team building (30%) and goal setting (70%) with the expectation of 172 communicating goals. The mayor said he prefers a four hour session and thinks that 173 would be sufficient time. Council Member Kusterman suggested that he doesn’t 174