03-13-2017 Council Packet - Laserfiche WebLink

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CITY COUNCIL SPECIAL WORK SESSION February 27, 2017 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : February 27, 2017 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:30 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Kusterman, 7 Manthey and Mayor Reinert 8 MEMBERS ABSENT : Council Member Maher 9 10 Staff members present: City Administrator Jeff Karlson; Community Development 11 Director Grochala; City Planner Katie Larsen; Finance Director Sarah Cotton; City 12 Engineer Diane Hankee; City Clerk Julie Bartell. 13 14 1. Confirm Goal-Setting Meeting on April 17 – Administrator Karlson noted that 15 staff is suggesting the meeting be held on April 17 (evening) and he’d like to firm up that 16 time as well as settle on a facilitator. He noted the low bid received from three firms. 17 Administrator Karlson said he’d be comfortable with the low bid and is aware they will 18 do a good job. There would be contact with council members ahead of the meeting to 19 discuss goals. 20 2. Review Regular Agenda – The council reviewed items on the regular agenda. 21 Item 2A – Consider Resolution No. 17-17, Authorizing the Issuance of 2017 Certificates 22 of Indebtedness - Finance Director Cotton reviewed the written staff report. The request 23 before the council is to issue certificates to fund the purchase of capital equipment for the 24 city. 25 Council Member Kusterman noted the “special levy” called for by staff and asked for a 26 definition. Ms. Cotton explained that the special levy in this case is a debt service levy 27 rather than a general levy. The action will not impact the 2017 budget but will there will 28 be a debt service levy beginning in 2018. 29 Item 3A – Consider Approval of Technical Services Contract with Z Systems -30 Administrator Karlson noted his request for authorization to execute a contract with Z 31 Systems for design of a total upgrade of the AV system for the city hall council chambers. 32 This would be a technical project and the contract lists the work entailed. He noted the 33 proposed cost and down payment required. Once the design is complete, the city could 34 see bids for the project itself; it’s the first step in an important project. He noted that 35 funding is available in the existing city budget. 36 Mayor Reinert noted that he is aware that the project has been discussed for quite some 37 time and is well needed. Discussion has included the North Metro Television director, 38 Ms. Heidi Arnson. The mayor remarked that there is a long standing contract with North 39 Metro and he’s been exploring what services are provided for the funding they receive 40 from the city. He is suggesting that Ms. Arnson and Z Systems should come before the 41 council for more discussion and exploration of a project. That should include a 42 discussion of the best way to communicate with the city’s audience and how that is 43