03-27-2017 Council Packet - Laserfiche WebLink

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CITY COUNCIL SPECIAL WORK SESSION March 6, 2017 DRAFT 4 he is asked questions by the residents; the people of the city will be paying for the project 136 and it’s a big project. 137 138 Mr. Browender explained that the company is interested in working with the city in anyway 139 that they can be of service and as directed by the city. 140 141 4. Comprehensive Plan RFP Update - Community Development Director 142 Grochala explained that an RFP was issued for services as requested by the council. There 143 was only one response, from Landform, the firm originally proposed to do the work. He 144 noted some reasons why other firms didn’t come forward (distribution of work needed, lack 145 of experience, cost of submitting a response). He feels Landform would do a good job and 146 he can make more information on their proposal available to council. There’s a lot of this 147 type of work available to providers currently and it does cost companies to put together a 148 proposal; perhaps the firms didn’t think there was a lot of opportunity to get a contract. He 149 reached out to all the firms. 150 151 Mayor Reinert asked about a time line for the project. Director Grochala explained that 152 while it should be a quicker process than some updates the city has done in the past, the 153 timeline to get started is fast approaching for the city. Mayor Reinert remarked that the 154 upcoming goal setting session may be a good opportunity to touch on the matter. The 155 council is mostly unaware of the process so education will be an important element. Also 156 there will be discussion points that could be identified ahead; the mayor suggested that staff 157 put together a top ten of things that are involved in a comprehensive plan review and what’s 158 come up in past reviews; add information about impacts. Mayor Reinert would like to have 159 the council weigh in earlier rather than later. 160 161 Director Grochala touched on preliminary plans for a process. He envisions that the 162 Planning and Zoning Board will serve as a steering group and elements of the plan that 163 apply to the other advisory boards will be brought to them. The council will be updated on 164 a monthly basis. The public input element is still being discussed but staff is basically 165 looking at a web application through which the city could receive input. That in addition to 166 the regular outreach through city festivals and other events. The plan is to have the draft 167 ready to go out in June of 2018. Land use planning tends to be the area of most discussion. 168 169 Mayor Reinert will be meeting with the Community Development Director on specifics. 170 He would like the council process to begin at the next work session with education on the 171 process. 172 173 Staff directed to review the RFP process for an additional week and, if nothing comes in, 174 proceed with the one. 175 176 5. Advisory Board Appointment – Administrator Karlson reviewed the opening 177 and the single applicant. 178 179 The council concurred to interview the applicant prior to the March 13 council meeting. 180