04-24-2017 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION April 3, 2017 DRAFT 3 88 Council Member Rafferty reviewed language in the policy regarding purchase 89 authorization (through the administrator). He heard that the concept is that it hasn’t been 90 used in the past but it could have been; Administrator Karlson explained that staff is 91 planning to increase the amount of information available to the council for the budget for 92 each vehicle (a higher level of detail). 93 94 Council Member Rafferty noted procedures – some of those seem to be repetitive as far 95 as what’s already been stated. Overall, he feels the policy here should indicate in some 96 way that this will be respectful of use of the taxpayers funds and, to be clear, it is all 97 vehicles, not just the police fleet. He recommends striking the langusge “based on 98 commonly used standards of police vehicles”. Karlson suggested also striking “A” from 99 that section. 100 101 Public Safety Director Swenson indicated that he would be adding consideration of 102 approving the policy to the next regular council agenda. 103 104 4a. Discussion Regarding Number of Vehicles - Council Member Rafferty 105 explained that he’s looked at like size cities, and he distributed and reviewed information 106 on his findings. The figures indicated in his research document are police vehicles (not 107 exclusively patrol cars). Council Member Rafferty suggested that the numbers indicate 108 that the City’s ratio is high. He wonders if the City really has the right number of 109 vehicles. That may be why we don’t get to 100,000 miles, because we have a high ratio 110 of cars to personnel. Council Member Manthey suggested that he’d like to see the 111 information broken down further – how many squad cars. 112 5. Charter Commission Request for Additional Funding - Administrator Karlson 113 noted the written staff report and request for additional funding. He understands that the 114 commission is fairly close to having their amendment ready for submission, having 115 received the comments of the city attorney. 116 117 Mayor Reinert remarked that funding isn’t generally granted by this council without any 118 quotes for a defined service. That would be the same treatment for any group or staff. 119 It’s a matter of the council understanding what is being requested and the cost. 120 121 Council Member Maher remarked that the Commission has worked on a small annual 122 budget which equates to about three hours of attorney time – not much in the scope of 123 that type of work. She expects that the Commission is getting an amendment together so 124 they may have timing to consider but she’d also like to see a quote. 125 126 Council Member Manthey suggested that he believes the Commission wants its autonomy 127 and he respects that. He’s not sure where he falls on increasing the budget. 128 129 Council Member Maher said she understands that legal fees can be very expensive and if 130 it’s a year when the Commission wants to send forward an amendment, a request for 131