10-23-2017 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION October 2, 2017 DRAFT 7 was police and fire vehicles so that is what occurred to him. Mayor Reinert said he was 270 thinking about vehicles within a range, excluding something like a street sweeper. 271 Primarily it was a public safety vehicle discussion. 272 273 Mayor Reinert said he would entertain a discussion about public works vehicles and a 274 policy or guidelines for them. The Public Services Director would have to be involved in 275 that discussion. 276 277 Council Member Rafferty pointed out a specific situation where a Public Services Ford 278 Escape was sold for a certain price, at a certain mileage and after a certain amount of time 279 of use. He feels that there should be more discussion. 280 281 Mayor Reinert reiterated the basic policy of five years or 100,000 miles. 282 283 9a. RFP for Engineering Services – Mayor Reinert remarked that his request for this 284 item actually related to RFPs for various services, not specifically engineering. He is 285 suggesting that the council have that conversation. Reviewing contracts through an RFP 286 process has traditionally served to bring forward better deals. 287 288 Administrator Karlson provided the council with a list of RFP plans and reviewed said 289 list. 290 291 Mayor Reinert recalled good results from past RFPs. It can bring forward a result that 292 confirms that the current services are right and come at the best cost. Council Member 293 Maher noted that it’s appropriate for the city to pay attention. 294 295 Mayor Reinert suggested that the IT services should be reviewed next year. Administrator 296 Karlson remarked that the city would probably have to hire someone to assist with an 297 RFP process for that type of service because it is so far reaching. Mayor Reinert 298 suggested a review of Metro INet services by their staff first, including a comparison of 299 their services/costs with the market. 300 301 Staff and the council identified the Agent for Property/Liability/WC as the first RFP and 302 then the financial advisor review. Then to follow Civil Attorney and engineering. 303 304 Council Member Kusterman noted that some services aren’t strictly a commodity 305 situation; they are services that are harder to measure. Also he noted that each RFP costs 306 money to prepare and somewhere that cost is charged. The City should be convinced on 307 the front end that there is value to be gained in the process. 308 309 Council Member Rafferty remarked that public contracts come with a special obligation. 310 311 4. Council Updates on Boards/Commissions, City Council 312 313 VLAWMO – Council Member Rafferty noted that fees are being discussed and there will 314