01-28-13 Council Packet - Laserfiche WebLink

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CITY COUN CIL WORK SESSION January 7, 2013 DRAFT There is a window of time before eminent domain could occur. Staff anticipates coming 134 to council on January 28 to discuss a quick take situation. 135 136 9. 2013 Pavement Management Program – Community Development Director 137 Grochala repo rted . In light of the failed referendum, staff is looking at next steps. WSB 138 is updating the pavement management plan and updating the computer system as far as 139 road ratings to utilize for street maintenance options over th e next five years. He wonders 140 if the council wants to consider a referendum for a reconstruction project; there is a 141 conflict between charter language and state law that impacts a referendum schedule and a 142 timeline that is impossible to meet. Staff did present an amendment to the Char ter 143 Commission that would solve the calendar conflict but they have not acted on it other 144 than to request funding for attorney review. Mr. Grochala stated that another option 145 would be to send an amendment to the ballot again , perhaps with revised ballot language; 146 that path would require consideration in February however. The mayor recalled a 147 discussion at the charter commission meeting that acknowledged that a majority of the 148 votes cast were in favor of the amendment and a suggestion that the council a nd 149 commission discuss an amendment together and share ideas, using a mediator -type 150 person chairing the meeting. The mayor suggests al lowing that process to happen. And 151 if a new program for reconstruction is to occur, that should be put together in a thou ghtful 152 long term way. Mr. Grochala noted that he is working with the city engineer on the most 153 appropriate treatments for areas and the most cost effective approach over the long run. 154 Staff will return in February with more information for discussion. 155 156 1 0. Social Media (Dale Stoesz) – Council Member Stoesz announced that he has a great 157 interest in seeing the city as others see it on line. A Web site that has caught his attention 158 is “See, Click, Fix”, a complaint based site to report problems. A free ac count could be 159 opened by the city that would allow citizens to follow problem s through to a solution. A 160 question that arises when discussing free social media such as this is the amount of staff 161 time involved and how that fits into priorities for staff. He feels strongly that the city 162 should be thinking a bout how it looks on -line and how it chooses to participate in social 163 media. 164 165 Administrator Karlson explained that staff has formed a committee to look at a 166 coordinated approach to using social media fo r the city. He noted that the Parks and 167 Recreation Department and the Police Department are and would continue to be the 168 primary users (they are already utilizing Facebook, Twitter and You Tube ). The group 169 has put together a draft communication plan that is currently under review and that will 170 be eventually brought to the council for approval. Staff sees that social media can be a 171 very useful tool in getting important messages to the public. The plan is focused on 172 identifying levels of communication (g reen, yellow a nd red), based on the priority of the 173 message. A part of this plan will be a socia l media policy. Public Safety Director 174 Swenson exp lained the elements of the plan as they are being developed. The plan will 175 remain flexible for future devel opments but should have a practical approach to limiting 176 the number of programs and messages. Administrator Karlson added that he will soon be 177 recommending an upgrade to the city Website in addition. 178 4