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CITY COUNCIL AGENDA ITEM 6 A i i STAFF ORIGINATOR : Jason C. Wedel, City Engineer MEETING DATE : January 28 , 20 13 TOPIC : Consider Resolution 13 -06, Approving Plans and Specifications and Authorize Advertisement for Bids, Otter Lake Road Improvement Pro ject VOTE REQUIRED : 3/5 Vote Required INTRODUCTION WSB & Associates have completed the final plans for the Otter Lake Road improvement project. Staff is requesting Council approval of the Otter Lake Road Plans and & Specifications and authorization t o advertise for bids. BACKGROUND The background and corresponding dates for this project to date are as follows: City Council initiated the preparation of a feasibility study May 23, 2011 City Council received the feasibility study and ordered a publ ic hearing January 9, 2012 City Council held public hearing on the proposed improvement February 13, 2012 City Council authorized special benefit study and appraisals February 27, 2012 City Council authorized the preparation of plans and specificatio ns March 12, 2012 City Council ordered the improvement June 25, 2012 A n esti mated total cost for this project is $732,500 . This estimate includes construction, t he right - of -way acquisition , and soft costs including finance, legal, administrative, and engineering costs. The project is proposed to be primarily funded through assessments to bene fitting property owners. Approximately $80,000 of Municipal State Aid funding has been identified for contingency purposes to address any portion of the proje ct not covered by assessments. The anticipated schedule for this project moving forward is as follows: City Council Appro ves Plans and Specifications January 28, 2013 City Council Author izes Ad for Bids January 28, 2013 Open Bids February 27, 2013 City Coun cil Awards Contract March 11 , 2013 Title and Possession of Right of Way April 29, 2013 Construction Begins May 1, 2013 Construction Complete June 30, 2013