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CITY COUNCIL <br />AGENDA ITEM 1 D <br /> <br /> <br />STAFF ORIG INATOR: Jeff Karlson <br /> <br />MEETING DATE: March 25, 2013 <br /> <br />TOPIC: Approval of Charter Commission Expenses <br /> <br />VOTE REQUIRED: 3/5 <br /> <br /> <br />INTRODUCTION <br /> <br />The Council is being asked to a pprove Charter Commission expenditures for secretarial <br />services. <br /> <br />BACKGROUND <br /> <br />During the March 4 work session, Charter Commissioner Kelly Gunderson presented a <br />proposal from TimeSaver Secretarial, Inc. for tra nscrib ing Charter Commission meeting <br />minutes. The City Council agreed that contracting with TimeSaver would expedite the posting <br />of Charter minutes on the website. Mayor Reinert proposed authorizing expenditures for the <br />secretarial service for two meetings, at an estimated cost of $500. <br /> <br />Expenses f or the secretarial service will be coded to a separate budget line item in the Charter <br />Administration budget. Later in the year, Finance will prepare a budget amendment for <br />Council authorization to transfer funds from the contingency fund to the Charter <br />A dministration budget. <br /> <br />RECOMMENDATION <br /> <br />Approve additional expenditures for the transcription of Charter Commission meeting minutes <br />for two meetings with the stipulation that draft minutes be posted on the Charter website within <br />30 days of the meeting. <br /> <br />ATT ACHMENTS <br /> <br />TimeSaver, Inc. Proposal