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CITY COUNCIL WORK SESSION <br />n��:��i� <br />May 7, 2018 <br />1 CITY OF LINO LAKES <br />2 MINUTES <br />3 <br />4 DATE :May 7, 2018 <br />5 TIME STARTED 6:00 p.m. <br />6 TIME ENDED 11:35 p.m. <br />7 MEMBERS PRESENT :Council Member Rafferty, Maher, <br />8 Manthey, Stoesz and Mayor Reinert <br />9 MEMBERS ABSENT :None <br />10 <br />11 Staff members present: CitS� Administrator Jeff Karlson; Public SafetS� Director John <br />12 Swenson; Community Development Director Michael Grochala; Public Services Director <br />13 Rick DeGardner; Finance Director Sarah Cotton; City Planner Katie Larsen; City <br />] 4 Engineer Diane Hankee; Environmental Coordinator Marty Asleson; City Clerk Julie <br />15 Bartell <br />16 1. Presentation from Terre Heiser, Roseville IT — Mr. Heiser reviewed a <br />17 PowerPoint presentation covering: <br />18 <br />19 -Partnerships with 31 entities (including 24 cities); Population served is about the same <br />20 as the City of St. Paul; <br />21 -Number of users and connected buildings; <br />22 -Shared IT Department, meaning all members are equal; <br />23 -Goals and objectives of the department; <br />24 -Distribution of labor costs (noted that some administrative overhead is not charged <br />2s back); <br />26 -User Support, including indications on how charges are established and allow for <br />27 flexibility; <br />28 -Computer Support —Budget and costs; <br />29 -Exchange Email —Budget and costs; <br />30 -Server Support, most are virtualized and basically eliminated the need for organizations <br />31 to have an individual server; <br />32 -Network Systems Support, review of what's included as well as budget and costs; <br />33 included cost comparison between Lino Lakes Fire Stations; they are always looking for <br />34 best costs and efficiencies; Mayor Reinert requested comparables for all the services the <br />35 city receives; <br />36 -Summary of budget and cost implications to the city; the City's cost boils down to about <br />37 $108,000 that would save that the city could use to provide its own IT services. <br />38 -Service calls for the City (large and small combined). <br />39 <br />40 Council Member Rafferty asked if costs to jurisdictions are based on number of users <br />41 only and Mr. Heiser said costs are based on that element and also collectively on <br />42 equipment involved. <br />it <br />