05-07-2018 Council Work Session Minutes

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CITY COUNCIL WORK SESSION May 7, 2018 APPROVED 174 a. LaMotte Drive — The bids came in substantially over the estimate and she 175 explained the reasons. Staff intends to work on the issues that are driving the cost and 176 rebid the project; staff will communicate information to the residents. Mayor Reinert 177 asked the impact to the residents and Ms. Hankee said basically it's a delay in fixing a 178 really terrible roadway. The council will be asked to reject the bids at the next council 179 meeting and proceed with the rebid. Residents will be informed that one of the potential 180 issues contractors are noting is how to maintain resident access during construction. 181 182 b. West Shadow Lake Dr. — Replacement of the culvert was discussed at an 183 advertised public meeting. Staff presented data, there was discussion and then a l 84 presentation of staffs proposal to replace the culvert. A mailing will be sent to follow up 185 on that public meeting. Permit applications will be submitted as required. Council 186 Member Maher received additional information on how the historic elevation is set. 187 6. Municipal State Aid Street Fund/ 2018 Mill and Overlay Project -City 188 Engineer Hankee recalled that the council previously authorized staff to seek an 189 advancement of MSA funds from the state. The funds are mainly reserved for remaining 190 debt service on the I-35W intersection improvement project. She reviewed how other 191 MSA funds are planned to be used and what funds are left unencumbered. Staff has 192 presented the option of moving unencumbered funds into this year's mill and overlay 193 program or to hold them for next year's project. Mayor Reinert said, considering that 194 costs seem to go up yearly, he sees no reason to hold the funds if they can be used this 195 year; the council concurred. Ms. Hankee will add the matter to Mondays council agenda 196 because the contractors are ready to move. 197 7. Lease Extension for New Creations Child Care &Learning Center - 198 Administrator Karlson reviewed his written report. Based on interest of the center to 199 extend the lease and based on a previous council discussion that was amenable to the 200 concept, he has worked with an agent on revising the lease document appropriately. 201 202 The council concurred with extending the lease as proposed. 203 $. Technology Upgrades —Administrator Karlson said his report is based on a 204 recommendation of Council Member Stoesz. He has spoken with Metro INET on the 205 matter of modifying the city's electronic address and found that they have worked with 206 some other cities on the same type of change. If the council directs, he will work on a 207 change. Council Member Stoesz suggested the address be "linolakes.us" because 208 "linolakes.gov" carries an annual fee. The mayor concurred with the ".us" option. 209 no Council Member Maher remarked that there was an opinion expressed recently in the 211 newspaper from a resident who doesn't wish to see City funds utilized to upgrade the 212 website if that's not needed. She concurs; it's difficult to justify spending taxpayer 213 money on this expense. 214 215 The mayor asked if the council could receive a sample of the improvements, perhaps 5