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CITY COUNCIL WORK SESSION May 7, 2018 <br />APPROVED <br />304 <br />305 Council Member Maher argued that the cost is higher to change. It is taxpayer money. <br />306 <br />307 Council Member Stoesz suggested that a change in services occasionally is healthy. <br />308 <br />309 Administrator Karlson will contact the Rupp firm. He recommends that the firm be asked <br />310 to provide services with no increase in fees for three years. There would be an <br />all engagement letter forwarded to the council in the future. <br />312 129 Council Compensation — Administrator Karlson explained that the subject of <br />313 council compensation came up recently, specifically review of the payments for special <br />314 meetings. He has since taken a look at the regular salary for this City's council members <br />315 and mayor in comparison with other councils. The City is quite a bit below the average. <br />316 He explained that, if council decided to change their compensation plan, that could not be <br />317 effective until after the next municipal election. In the area of special meeting <br />318 compensation, there is also an outstanding question about whether or not the Board of <br />319 Appeal and Canvassing Board should be paid separately from the special meetings. If <br />320 they are considered separate from the regular special council sessions, they could be <br />321 identified as such by ordinance and a rate of special payment established. There is already <br />322 a policy in place to provide for extra compensation for EDA meetings. Mayor Reinert <br />323 said it's clear to him — it's different when the council isn't acting in their actual role of <br />324 council member <br />325 <br />326 The history of when special meeting compensation was established by the council was <br />327 discussed. The last time that language was amended was 1997 and it established a four <br />328 meeting per month maximum compensation policy. <br />329 <br />330 Finance Director Cotton noted that, for payroll purposes, how special compensation will <br />331 be handled must be very clear. For those meetings determined to be outside of regular <br />332 special council sessions but for which there will be compensation above the regular <br />333 maximum four special meetings per month, there should be approved language in <br />334 ordinance form authorizing payment and how much. <br />335 <br />336 Administrator Karlson explained that in 1991, by ordinance, the council's special <br />337 compensation was limited to two meetings per month; within that ordinance there was <br />338 also language clarifying that meetings that were held on the same night as a council <br />339 meeting would not be considered special. In 1997, the language was changed to allow up <br />340 to four special meetings but didn't include any language on the matter of special meetings <br />341 on a regular council day. Going forward, the practice of not paying for special meetings <br />342 on regular council days continued. In 2014, at the request of a council member, he <br />343 reviewed the language and the policy going forward changed to payment for any special <br />344 meeting (maximum four per month) even on regular council days. <br />345 <br />346 Council Member Stoesz suggested that the requirement to sign a voucher (paper) should <br />347 be updated to allow for verification of attendance by the minutes; also that a presence at <br />