07-23-2018 Council Meeting Minutes

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COUNCIL MINUTES July 23, 2018 APPROVED 128 minute. The council discussed the bid process. Ms. Hankee noted that electronic bids will be accepted 129 for this project, allowing more contractor flexible up to the end of the process; staff will be offering to 130 allow joint bids for both the LaMotte and this project. 131 Council Member Rafferty moved to approve Resolution No. 18-86 as presented. Council Member 132 Stoesz seconded the motion. Motion carried on a voice vote; Council Member Maher voted no. 133 6D) Consider Resolution 18-87, Approving the Plans &Specifications and Authorizing the Ad 134 for Bid, 2018 LaMotte Area Street and Utility Improvement Project — City Engineer Hankee 135 reviewed the written report. The previous process resulted in high bids and staff returned to the table 136 to look further. They are proposing that the project be bid again iri conjunction with the West Shadow 137 Lake Road project. She noted that this is now a sewer lining project with road and drainage 138 improvements and no water line included. 139 Council Member Rafferty asked if it is still possible to get this project done this year and Ms. Hankee 140 said they are leaving that option open. She also reported on the parking access plans (involving a park 141 in Centerville). She added an update on soil testing. They have communicated with the neighborhood 142 on the possible impact on access, although it should be somewhat minimal since the contractor will 143 attempt to keep the homes accessible. 144 145 Council Member Stoesz asked if there will be additional hydrants installed and Ms. Hankee explained 146 the decision was made to not extend the water main especially since there would be connection charges 147 from Centerville even if there is no use. She explained how water could be added in the future. 14s Council Member Maher moved to approve Resolution No. 18-87 as presented. Council Member Stoesz 149 seconded the motion. Motion carried on a voice vote. 150 6111 Consider Resolution 18-88, Authorizing Acquisition of Permanent Easements, 2018 151 Trunk Watermain and Trail Project- City Engineer Hankee reviewed the project plans that include 152 a water main (city's trunk system) that will provide improved water supply. The project will also 153 include the installation of a trail along the main route. They are also doing a water main section 154 connecting Well No. 6 to Well No. 3. The project requires three easements and staff has worked 155 with the property owners and reached valuation on the property. 156 157 Council Member Manthey asked how far the easements reach in toward the private properties and 158 Ms. Hankee explained that a trail is about 13 feet from the street edge and then about 2 feet past that. 159 Council Member Rafferty moved to approve Resolution No. 18-88 as presented. Council Member 160 Maher seconded the motion. Motion carried on a voice vote. 161 162 UNFINISHED BUSINESS 163 164 There was no Unfinished Business, 165 166 NEW BUSINESS 167 168 There was no New Business. !1