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Checklist for Meeting Notices for: <br />City Council <br />Charter Commission <br />Other <br />Meeting: <br />Meeting Date: yi,o t 2 2-0 k , (0 ' 30 <br />re-H2. <br />Task <br />(bolded should be done 3 days before mtg) <br />Person <br />Responsible <br />Done <br />q <br />Mayor signs special meeting notice _ II, <br />Julie <br />X <br />Schedule room <br />Julie <br />Notify and remind all council members and appropriate <br />staff <br />Julie <br />`/ <br />7� <br />Prepare Notice <br />Julie <br />Post on website (3 places) <br />Lisa INIZ <br />Post on front "Public Notice" bulletin board <br />Julie <br />Publish to Quad Press — time permitting. *E-mail official <br />notice to legals cgr,presspubs.com. Cc to: Tracy (for billing), <br />Julie <br />. <br />The Citizen. Code to: 101-401-4343-000 for City Council; <br />101-405-4340-000 for Charter Commission. <br />Send to agenda e-mail list 7 7 ) <br />(7.-- <br />Julie <br />Notify recording secretary or arrange for minutes <br />(tape recorder) <br />Julie <br />Add to community calendar on agenda and weekly update <br />Julie <br />Add approval of those minutes to future agenda <br />Julie <br />Add meeting dates to Council timesheets <br />Julie <br />Add to my calendar (if I will be attending) <br />Julie <br />X. <br />Conformance to Open Meeting Law <br />Julie <br />S: City Council/Checklist-Meeting Notice <br />