12-03-2018 Council Work Session Minutes

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CITY COUNCIL WORK SESSION December 3, 2018 APPROVED 158 159 The council concurred with the staff recommendation. 160 161 9. Replacement of Vehicle #390 — Public Safety Director Swenson explained that a 162 vehicle has become available to the City through the forfeiture process at substantial 163 savings. This vehicle would replace a 2009 Toyota Corolla currently used for under 164 cover work. The cost to upgrade the new vehicle for police work would be $6,000 165 available through the forfeiture fund. 166 167 The council concurred. 168 169 10. Remote -area Enforcement & Rescue Utility Terrain Vehicle — Public Safety 170 Director Swenson explained circumstances that have arisen in providing public safety 171 services indicating the need for this rescue vehicle. He explained how the department 172 could fund a vehicle (forfeiture & donation). If the department were to move ahead with 173 this vehicle, they would review the need for the two snowmobiles that are already in use. 174 175 Council Member Manthey remarked that, from his experience, he is aware that this 176 vehicle would be well used. 177 178 The council concurred. 179 180 11. 2019 Budget — Finance Director Cotton noted that the council will be asked to 181 approve the final budget and tax levy at the December I Oth council meeting. She has 182 provided information in her report outlining the current proposed budget, based on what 183 was preliminarily approved by the council in September along with new information from 184 Anoka County, on employee wage settlements, and insurance rates. There is a slight 185 increase from the preliminary levy. Ms. Cotton reviewed the use of fund reserves, the 186 fund reserve balance going forward and adherence to the 50% fund balance reserve 187 policy. She added that staff is requesting assignment of $30,000 of surplus reserves to 188 fund automation of the building permitting system; the cost of $30,000 is an estimate 189 based on current information. That would leave a balance over 50% fund reserve of 190 $75,000. The mayor requested that the $75,000 be dedicated to the Recreation Complex 191 project (added to the $300,000 already included in the budget). 192 193 It was noted that the council can expect more information coming forward (perhaps a 194 demonstration) on the building permit automation project. The mayor requested that 195 information include savings to the City of instituting the project. 196 197 12. Council Updates on Boards/Commissions, City Council - There were none. 198 13. Monthly Progress Report —Administration Karlson had provided the council 199 with a written report. He specifically noted the labor negotiation update information. 200 The council also cancelled their second council meeting in December.