09-23-13 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSIONSeptember 3, 2013 DRAFT Mayor Reinert suggested that there is a trend and the city shouldpossiblyrespond,buthe 181 wants to have all the available information and knowledge before making a move. 182 Council Member O’Donnell added that the city should make sure that the lessees are 183 aware of the city’s discussions. He also received assurance that the revenue loss is being 184 properlyconsideredin the coming budget. Council Member Stoesz suggested that lease 185 agreements could be negotiated to include cell phone costs for the city. 186 187 Mr. DeGardner will put together additional information and the council will continue to 188 study the matter. 189 190 7.Salt Storage Shelter Project– Public Services Director DeGardner and Streets 191 Supervisor Tim Payne reviewed the staff report that explains how the city currently stores 192 its salt mixture in a stockpile (not a best case scenario). The Public Works Department is 193 transitioning to move away from a salt/sand mixture for streets to salt brine. Equipment 194 is being adapted for this change. Since the City doesn’t have a salt brine production unit, 195 the solution was obtained from the City of Centerville. The City, along with other 196 municipalities in the area, received grant dollars from the Rice Creek Watershed District 197 to assist in reducing chloride on streets (that runs off to area waters).Staff plans to 198 continue integrating the brine anti-icing methods into the city’s winter maintenance 199 operations. Thisproactive approach will assist in reducing chlorides, reducing the 200 amount of necessary plowing and more complete removal of snow. Staff is now 201 proposing a partnership with Anoka County to construct a Salt Storage Shelter at the 202 city’s public works facility. The City’s portion of the costs is proposed to come from the 203 Building and Facilities Fund. The council concurred that staff should move ahead with 204 the project, noting the possibility of providing salt to Centerville. 205 206 8.Upgrade of Financial Software –Finance Director Rolek explained that the City 207 has been discussing an upgrade and putting money aside for some time. The current 208 software is functional but cannot be updated. He noted that staff has been looking at 209 software possibilities and he reviewed the process used to get to a recommendation (a 210 score card). The costs are presented in his report. The recommendation presented is the 211 system believed to best fit the city’s needs. 212 213 The council discussed the number of users, both finance staff and others that would be 214 “casual” users. Council Member Stoesz asked if there will be a guarantee, if the city 215 chooses the cloud application that it will not be moved off shore and Mr. Rolek 216 responded that he’d have to check further on that question. Council Member Roeser 217 asked about what other cities are using and also if there are possibilities to save on a 218 different system or by going through the network (MetroInet). Council Member Rafferty 219 asked how long the system will last (Mr. Rolek said at least ten years) and about 220 applications that may not be needed. The council discussed system costsand possibilities 221 for economies. Council Member O’Donnell recognized thatMr. Rolek’s research and 222 recommendation is comprehensive and appropriate; he would urge that negotiations occur 223 where that is appropriate for the contract. 224 225 5