03-11-2019 Council Packet - Laserfiche WebLink

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CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee, PE City Engineer C. C. MEETING DATE: March 11, 2018 TOPIC: Consider Resolution 19-30, Approve Joint Powers Agreement with Hugo, East Cedar Street & Elmcrest Avenue Improvement Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting Council approval of the Joint Powers Agreement (JPA) with the City of Hugo for the East Cedar Street & Elmcrest Avenue Improvement Project. BACKGROUND The Cities of Hugo and Lino Lakes have received complaints and requests from property owners in both communities to pave the gravel sections of 24th Avenue/Elmcrest Avenue and East Cedar Street. Hugo and Lino Lakes recognize it is in the best interest of both Cities to pave the gravel sections of these roadways. The existing traffic volumes exceed the recommended MnDOT threshold for when to pave a gravel road. This leads to a rough and deteriorated roadbed and poor driving conditions. The paved section of East Cedar Street is also in need of roadway maintenance and included in the project scope. The project includes paving 24th Avenue/Elmcrest Avenue from Tart Lake Road to the south a distance of 2,300 feet, and East Cedar Street from Otter Lake Road to the east a distance of 2,600 feet. East Cedar Street Improvement Project includes the reclamation of the existing paved section from Otter Lake Road east approximately 1,340 feet and paving the gravel section of Cedar from approximately 1,340 feet east to the City of Hugo border. The Cedar Street project total estimated project cost is $490,000. Funding for the project is proposed through the street reconstruction fund. This fund was established for arterial street reconstruction. Approximately $247,500 of the fund balance is from special assessments for Cedar Street reconstruction collected from abutting developments. The $242,500 of remaining costs could be funded through state aid. The project is proposed as a joint project between the communities and a Joint Powers Agreement has been drafted. Hugo and Lino Lakes are responsible to fund their share of the construction costs, and engineering design and construction fees. The fees will be prorated based on the percentage of construction costs as outlined in the JPA.