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Mr. Rick DeGardner <br />March 20, 2019 <br />Page 3 <br />b) Organize and conduct progress meetings with design team and City staff at 90 <br />percent completion of the design. <br /> <br />c) Prepare final construction cost estimate prior to bidding. <br /> <br />III. Bidding Services <br /> <br />a) Distribute bidding documents to prospective bidders. <br /> <br />b) Advertise project for bids. <br /> <br />c) Answer questions from contractors during bidding and issue addenda as necessary. <br /> <br />d) Attend the bid opening and evaluate the bids. <br /> <br />e) Provide a recommendation to the City regarding award of the construction contract. <br /> <br />Project Schedule and Fees <br /> <br />A. Project Schedule <br />We have estimated the time for the project to begin immediately after City authorization. <br />The proposed schedule includes the following milestone dates: <br /> <br />Task Dates <br />City Council Authorization to Proceed March 25, 2019 <br />Preliminary Design March 26 - April 12, 2019 <br />Final Design April 15 - May 24, 2019 <br />City Council Authorizes Advertisement for <br />Bids <br />May 27, 2019 <br />Bid Opening June 18, 2019 <br />Award Construction Contract June 24, 2019 <br />Begin Construction July 15, 2019 <br />Substantial Completion (Water Tower in <br />Service) <br />December 31, 2019 <br />Final Completion January 31, 2020 <br /> <br />B. Fees <br />Compensation for tasks shall be on an hourly basis, based on the actual hours worked <br />for personnel assigned to the project. We propose to perform these services for the <br />following estimated fees. <br /> <br />Task Estimated Fee <br />A. Preliminary Design Services $18,852 <br />B. Final Design Services $35,880 <br />C. Bidding Services $4,634 <br />Total Design and Bidding Services $59,366 <br /> <br /> <br />We will invoice the City on the basis of actual hours spent at current billing rates. Additional <br />services requested by the City will be invoiced on the basis of actual hours spent at current billing <br />rates plus the actual cost of reimbursable expenses. All services will be invoiced monthly. Tasks <br />not shown are considered outside of the scope of services.