10-28-13 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION October 7, 2013 DRAFT 46 occurred already, he believes that the city should look at other things that could be done 47 to get desired outcomes, not just expensive techniques. Director Grochala noted that the 48 council will be seeing goals coming forward and can have more discussion then. 49 50 The council work session was recessed for a special council meeting. The work session 51 was reconvened upon adjournment of that special meeting. 52 53 2. Review of Metro I -Net's IT Services - Terre Heiser, Roseville IT Manager, gave a 54 PowerPoint presentation outlining Metro iNet. He explained that Metro iNet is actually a 55 joint powers agreement to share IT services including costs, mainly shared among cities and 56 those ranging in size from population 33,000 to very small (Gem Lake). It is not an 57 enterprise; all revenue goes back into the network. He reviewed the presentation (on file). 58 59 The council asked questions. Council Member O'Donnell asked about the possibility of 60 expanding iNet services to something like a finances? Mr. Heiser responded that 61 something like that was attempted but didn't work well — it was difficult for the program 62 provider (Springbrook) to maintain the level of service needed for a finance application. 63 Mr. Heiser suggested that moving to the Cloud is more likely. Council Member 64 O'Donnell asked how often iNet benchmarks their costs for services? Mr. Heiser said the 65 costs involved are mainly labor so they really look in terms of service units. It can be 66 difficult to quantify but they do look at areas such as help desk where the view is 67 somewhat easier. Council Member Rafferty asked about equipment plans and Mr. Heiser 68 said that replacement is generally 7 years on servers but he added that most servers are 69 now becoming virtual and that's a different look to cost out. They try to accommodate 70 hardware for as long as an agency will want to use it. Council Member Stoesz asked 71 how the network manages risk, such as with legal documents and Mr. Heiser explained 72 that documents are not co- mingled between agencies — they have separate holds. That 73 also allows for easier search and to drop and move groups independently. Data requests 74 have been the test in that area. 75 76 3. Monthly Progress Report — Administrator Karlson reviewed the written report 77 updating the council on ongoing activities within the city. 78 79 7309 Lake Drive Code Violation — Community Development Director Grochala provided 80 an update on the matter. Staff has received copies of leases on the property, has requested 81 additional information, and is still in the process of reviewing information. Staff is also 82 recreating the history of the property, including zoning amendments and impacts, as well 83 as past tenants. This is really a full review of the all information. 84 85 Council Member Roeser noted that he has spoken with the current property owner and he 86 wants to fully cooperate with the review process. Council Member Roeser also asked if 87 there is any news about use by the bus company. Mr. Grochala said he doesn't want to 88 confuse the two matters. What he knows is that the bus company is interested in a lease 89 with Mobile Mini but the planned use is not allowed on the property; it is identified as a 90 conditional use in another zoning district. In order to allow the use, a zoning amendment 2