2020-093 Council Resolution - Laserfiche WebLink

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• 2.5.5 Special Requirements. The State reserves the right to append to the Agreement terms, at any time before all grant funds have been expended, special administrative requirements deemed necessary to assure Grantee's successful implementation of the program. The State will notify the Grantee in writing of any special administrative requirements. 2.6 Accounting Requirements - Fiscal Control and Accounting Procedures. Grantee's fiscal control and accounting procedures must be sufficient to: (a) Permit preparation of reports required by this Agreement, (b) Permit the tracing of funds to a level of expenditures adequate to determine that funds have not been used in violation of this agreement, and (c) Support accounting records through source documents, such as: cancelled checks, invoices and paid bills, agreement and sub award documents, and records sufficient to detail history of procurements. 2.7 Alterations in Spending Plan. Any changes in the purposes for which this grant is spent that are still within the federal and state purposes, or adjustments in local allocations, from those set forth in the grant application, must be agreed to by the State. 3 Time Grantee must comply with all the time requirements described in this Agreement. In the performance of matters funded pursuant to this Agreement, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will make an award to Grantee under this Agreement as follows: (1) Grant Award. Grantee will be awarded the amount listed in paragraph 2.2 of this Agreement. (2) Total Obligation. The total obligation of State to Grantee under this Agreement will not exceed the amount listed in paragraph 2.2 of this Agreement. 4.2 Fiscal Requirements. Grantee shall report to the State as provided by paragraph 2.5 of this Agreement. 4.2.1 Financial Guidelines. Grantee's eligible expenditures under this Agreement must be specifically incurred by Grantee or municipalities with an agreement with Grantee. Grantee will report on all expenditures pertaining to this Agreement as provided in paragraph 2.5. 4.2.2 Records. Grantee must retain all financial records for a minimum of six (6) years after the date of submission of the final financial report, or until completion of an audit which has commenced before the expiration of this six -year period, or until any audit findings and/or recommendations from prior audit(s) have been resolved between the Grantee and State, whichever is later, and comply with all other retention and access requirements for records provided in the jurisdiction's retention schedules. Grantee must cooperate with any audits related to the use of these funds conducted by the United States Election Assistance Commission, Office of the Inspector General. In addition, Grantee must maintain records sufficient to report expenditures made during the term of this Agreement upon request of the State, including but not limited to a final report prior to the end of the term of the Agreement 4.3 Payment Invoices. State will pay the grant amount to an account of Grantee within 30 days after the effective date of this Agreement. 4.4 Conditions. (1) Payments under this Agreement will be made from federal and state match funds 3