2020-146 Council Resolution - Laserfiche WebLink

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• • DELIVERABLES • Draft Report mid -study • Full Final Report with supporting documentation • Executive Summary • Summary PowerPoint presentation suitable for customization for presentations to different audiences and constituencies • Back up materials o Detailed line item budget analysis o Facility updates and maintenance and costing analysis spreadsheets o Facility schedule matrices based on updated program and operational models o Examples of best practice comparable facilities and relevant management models o Management document samples from relevant best practice facilities • Joint Use Agreements • Priority Use Documents • Partnership agreements FEE STRUCTURE Based on the RFQ, ISG would likely use a project based fee plus expenses for this project, to be negotiated with the City. For reference, here is a summary chart of specific ala carte fees and expenses. Overall Study Fee: $24,000 plus expenses Payable as follows: Completion of Phase Payable Discovery (40%) Immediate Portion $3,000 Ongoing Discovery $6,600 Analysis (40%) 50% complete $4,800 I00% complete $4,800 Report (20%) Draft Report Complete and Submitted $2,400 Final Report Complete and Submitted $2,400 Includes Next Steps Expenses Travel Expenses: ISG anticipates incurring minimal expenses in the execution of the Scope of Services. Most meetings with be virtual throughout the process. If the COVID pandemic eases and State and City meeting and travel restrictions are eased it is conceivable that some meetings may be in person, particularly the presentation of the Draft and Final Reports. The only currently anticipated on site meeting will be the facility walk through initially planned for the week of November 30. If in person meetings are required, the City will be responsible for travel costs, Page 7 of 8