12-14-2020 Council Meeting Minutes

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COUNCIL MINUTES APPROVED 172 PUBLIC SERVICES DEPARTMENT REPORT 173 5A) Consider Approval of Resolution No. 20448, Approving Cleaning Services Contract with 174 Marsden Services — Public Services Director DeGardner reviewed his written report that provides the 175 history of cleaning services contracted for City facilities, the current dissatisfaction with the services 176 provided despite attempts to receive better services, and staff s recommendation to enter a new 177 contract with Marsden Services. The period of the proposed contract is six months which will allow 178 the City to evaluate Marsden's services. 179 Councilmember Lyden noted the amount of detail provided by the proposed contractor. If their 180 services are as detailed, there won't be any more problems. 181 Mayor Rafferty thanked staff for looking for a way to do better. 182 Councilmember Cavegn moved to approve Resolution No. 20448 as presented. Councilmember 183 Lyden seconded the motion. Motion carried: Yeas, 5; Nays none 184 SB) Consider Approval of Resolution No. 20-150, Authorize the Preparation of Plans and 185 Specs, Hard Court Facility at Birch Street and Centerville Road - Public Services Director 186 DeGardner reviewed his written report requesting council authorization to proceed with planning for 187 the development of certain hard court facilities. Mr. DeGardner reviewed how the work would be 188 funded, an estimated schedule for the project, and the proposed contractor. 189 Councilmember Stoesz asked if there is any coordination with the Emerald Ash Borer program and 190 tree planting for this project. Mr. DeGardner said park staff will handle the tree element. 191 Councilmember Cavegn mentioned his concerns: location (not a large population to serve); taking 192 park dedication funds from a development; and the many needs for existing parks. 193 Councilmember Lyden asked that the matter be tabled: all park needs should be considered in the 194 discussion for funding and more examination of that information is -important; the council must 195 prioritize the needs with all parties including the community. 196 Director DeGardner responded with discussion of facilities that are currently available (hard court), 197 the popularity of pickleball, and the opportunity to serve that area of the city. He also noted the 198 council discussion and designation of funds for the project in 2018. 199 Councilmember Stoesz said he isn't opposed to having more discussion about parks, however, he has 200 followed this project coming forward. He would like to understand more about cost. He would be in 201 favor at this point because the council will have another opportunity to vote. 202 Director DeGardner remarked that the plans and specifications element is very expensive and he 203 wouldn't recommend going down that road without certainty of moving forward. 204 Mayor Rafferty recalled discussions about a project and the thought that landscaping could be 205 coordinated with the water tower project. He spoke about the location and that he sees the need for 206 services in the area. He added that park dedication funds from the Stoneybrooke development were 207 used previously for a trail. 208 Director DeGardner said there is certainly potential on this land to incorporate amenities such as 209 playground improvements in the future. This gets a project going but it doesn't have to be limited. 210 Mayor Rafferty suggested that the main mission here is to decide what's appropriate currently. He is 211 in favor of moving forward to getting things moving. He noted the council's recent budget decision 212 to move some funds from contingency that will be used for parks. 5