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Charter Commission <br /> October 9, 2003 <br /> Page 6 <br /> DRAFT <br /> Chairman's Annual Report—Chair Montain advised the annual report was included in <br /> member's packets. He read the report noting it has to be submitted to the judge if the <br /> Commission approves the report. <br /> MOTION by Commissioner DeMotts, seconding by Commissioner Bening, to accept the <br /> Chairman's Annual Report, as presented. Motion carried. <br /> Chair Montain requested Commissioner S. Lane talk to the City Clerk about submitting the letter <br /> to the judge. <br /> By-Law Discussion —Commissioner Bening advised the clerk/treasurer term in the by-laws <br /> would be discussed at the January meeting. <br /> Open Meeting Law/E-mail—Commissioner S. Lane suggested members copy all e-mails to the <br /> City Clerk. <br /> Chair Montain advised clarification regarding the open meeting law and e-mails would be <br /> discussed with the City Clerk. An update will be given at the January meeting. <br /> Set January Agenda— Chair Montain advised the following items would appear on the <br /> January 2004 agenda: <br /> I. Call to Order and Roll Call <br /> 2. Approval of Minutes: <br /> A. October 9, 2003 <br /> 3. Reports of the Chair <br /> A. New Members (Chair Montain) <br /> B. Five-Year Plan (Chair Montain) <br /> 4. Reports of the Committees <br /> A. Archives Report (Commissioner Rafferty, Dahl and Trehus) <br /> B. By-Laws/City Clerk/Treasurer Term (Commissioner Bening) <br /> C. Status of City Council Meeting Minutes (Commissioner's Vacha and DeMotts) <br /> 5. Unfinished Business <br /> A. Review City Council Meeting Minutes for Charter Compliance <br /> B. Open Meeting Law/E-mail <br /> 6. New Business <br /> A. Set April 2004 Agenda <br /> 6 <br />