07-11-2002 Charter Minutes - Laserfiche WebLink

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Charter Commission July 11, 2002 Page 2 REPORT OF COMMITTEES Clerk/Treasurer Amendment—City Clerk Blair stated all Commissioners received a draft copy of the proposed changes to the Charter. The proposed language is stricken and the proposed new language is highlighted. She noted that usually language that has been added and approved does not continue to be underlined. City Clerk Blair referred to page 23 and noted there is a smaller type size, which she believes is just an error. She referred to page 22 and noted there is no heading for that section. Some sentences in the document indicate they have been amended but do not note the dates of the amendment. She referred to page 24, Subd. 3 and advised the grammar is incorrect. She indicated she is unclear about how far the Commission wants to go in changing the Charter to be completely correct. Commissioner S. Lane referred to page 23 and noted the street names are not correct. City Clerk Blair stated there are only two places in the Charter that the term "clerk" can not be used for the references to "clerk/treasurer". In those instances the term"treasurer" should be used. She noted the proposed changes were discussed with administration and they are in favor of the changes. Commissioner Bening recommended the Commission goes through the document page by page and discusses the proposed changes. Later the Commission can discuss the other proposed changes. He reviewed each page that has a proposed change for the term"clerk/treasurer". He advised the changes would reflect the date it was amended and ordinance number if approved by both the Commission and City Council. He noted there are two proposed sections that refer to the treasurer and the term"clerk/treasurer" on the last page will stay as is. MOTION by Commissioner Zastrow, seconded by Commissioner Christopherson,to accept all the changes from the term"clerk/treasurer" as recommended by the City Clerk and Commissioner Bening. Commissioner Trehus stated he believes the motion should include all the proposed changes to the document and by approved or denied at a future date. Chair Montain stated the original intent of this issue was to clean up the term clerk/treasurer because it is incorrect. The Commission can review the other proposed changes and vote on them at a future meeting. Commissioner Bening noted that if the Commission approves the changes,they have to go to the City Council for approval also. Chair Montain stated the City Council has the right to decide how the Charter is changed. The Commission can only make a recommendation. 2