04-11-2002 Charter Minutes - Laserfiche WebLink

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Charter Commission April 11, 2002 Page 7 Charter Document—Chair Montain stated the Commission needs to determine if the document dated March 10, 1990 is the official Charter. Commissioner Christopherson stated the City Clerk did distribute a new copy of the Charter. The question is whether or not it is a good copy for the Commission to work from. Commissioner Rafferty asked how the Commission can use a copy of the Charter that does not have signatures. Commissioner Bening stated the original Charter was on a computer system and was lost. The document was then scanned into the new computer system. Commissioner Rafferty stated the City also needs to have a hard copy in the file as a safety valve. Commissioner Bening stated the City Clerk is in charge of keeping the Charter and the Commission needs to rely on her. He indicated he will discuss this issue with the City Clerk. Commissioner Zych stated he believes there is a copy of the Charter at the County or State. He stated he will investigate and report back to the Commission at the next meeting. Chair Montain stated the Commission will assume the copy they have is the working copy but will find out if the original copy is at City Hall. NEW BUSINESS Meeting Schedule—Commissioner Dahl stated she has been approved by several members of the Commission who do not think it is necessary to meet four times a year. Chair Montain stated it is in the by-laws that the Commission must meet a minimum of four times a year. Set July 2002 Agenda— Chair Montain advised the following items will appear on the July 2002 meeting agenda: • Approval of April 2002 Minutes • Commissioner Applications—Term Clarification • Clerk/Treasurer Amendment • Five-Year Plan Update • Review Council Meeting Minutes for Charter Compliance • By-Laws/Section 9. Amendment and Use of Term Clerk/Treasurer • Charter Archives Report 7