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Charter Commission April 8, 2004 Page 5 APPROVED Commissioner Warren stated the acknowledgment should also include an invitation to come in and address the issue. The letter of acknowledgment needs to be copied to the Charter Commission. Commissioner Bor stated the City Administrator should respond to the letter and decide the appropriate action that should be taken and forward it to the appropriate department. Chair Trehus stated if a member of the Charter Commission receives an inquiry from a resident, the resident should be invited to a meeting for a response from the entire Commission. Commissioner Warren stated the citizen should be invited and allowed time in the meeting to discuss their concerns. Chair Trehus stated Open Mike should be added to the Charter Commission Agenda. MOTION by Commissioner Bor, seconded by Commissioner Handrick, to direct a Charter Commission Member call the resident and respond to their letter. Chair Trehus volunteered to call Mr. and Mrs. Stern. MOTION carried unanimously. Mayor Bergeson advised the City would also respond on behalf of the City Council. Chair Trehus stated that in the future, letters should be forwarded to one of the Officers of the Commission to respond. Chair Trehus thanked the City Council and City staff for attending the meeting. Councilmember Carlson moved to adjourn the Council meeting at 9:40 p.m. Councilmember Reinert seconded the motion. Motion carried unanimously. Chair Trehus advised he would entertain a motion to table the additional Charter Commission agenda items to the July 8, 2004 meeting due to the late hour. MOTION by Commissioner Warren, seconded by Commissioner Handrick, to table the additional agenda items to the July 8, 2004 meeting and adjourn at 9:40 p.m. Motion carried unanimously. APPROVAL OF MINUTES Aup-ust 14,2003 January 8,2004 5