07-10-1997 Charter Minutes - Laserfiche WebLink

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Charter Commission July 10, 1997 Page 5 (This small portion of the tape stopped often so that gaps of words and sentences could not be heard. Then it clearly switched to another meeting regarding a specific development on Birch Road. Then one entire side was blank.) APPLY (re) CHARTER Chair Montain reported that the City Attorney has indicated that the City could have been liable for tens of thousands of dollars, rather than $15,000. Another issue is the procedure of the Council Members working with one another. The Charter specifically states that the Mayor is the head of City government. Commissioner Turner stated she would like to see a report on the difficulty of working with Section 8 and whether the decision solely rests on elected officials for improvement projects. However, Commissioners believe that the fall election may have a significant impact on Section 8, and a report would be more appropriate after the election. Chair Montain stated that the 1997 Annual Report will be submitted by September 30, to be included in the packet for the Charter meeting October 8, 1997. Chair Montain stated that the motion carried unanimously to accept the change in the Charter Bylaws. The new bylaws will be distributed at the October meeting. He thanked A letter will be submitted indicating nine (9) vacancies and requesting new people to apply to serve on the Charter. NEW BUSINESS Chair Montain stated that the Commission was conceived in 1982. He expressed concern about complete records to show a history of Commission action. This means that often the wheel is reinvented because Commissioners cannot refer to past discussions. He stated that the files will now contain meeting packets and minutes of the meetings, and he is in the process of contacting past presidents to add documentation that may be available to an official file for the Charter Commission. Chair Montain suggested a time line check list of charter responsibilities for consistent follow-up and oversight of duties of the Charter Commission. Commissioner Turner informed the Commission that there is approximately $21,000 recently approved as an official fund set aside in the 1997 budget for road reconstruction. She is unsure why this amount was not combined with the other funds created from Trapper's Crossing but suggested continuing to build this fund through a provision added to Section A of the Charter that would indicate that a certain percentage of general revenue funds would be allowed to go into this fund.