04-09-1998 Charter Minutes (2) - Laserfiche WebLink

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Charter Commission April 9, 1998 Page 3 MOTION by Commissioner Lane, seconded by Commissioner Trehus, to table this issue until the next meeting, with each member bringing feedback regarding the issue. Motion carried unanimously. Commissioner Turner continued suggesting they appoint an assistant secretary that would be responsible for Communication only, explaining that she could not always attend the meetings. She believed they should add the responsibility to a current member, not add a new person. Commissioner Trehus expressed concern regarding having to pressure a member to take on this responsibility, noting that no other committee has this mechanism. Commissioner Kenfield stated that if they create the position they can also eliminate it. She also indicated that it was irrelevant whether another committee had this mechanism or not. Chair Montain pointed out that every Board deals with the issue of communication and creating interest and participation. Commissioner Lane stated that having someone dedicated to accomplishing these goals would be very beneficial to the Commission. Commissioner Bening suggested the position be added to the bylaws. Chair Montain indicated that they could try it out and if it is successful they could then make it official. Commissioner Bening pointed out that if they implement it on a trial basis they do not need a vote at this time. Commissioner Turner explained that she has already been doing it and felt it did need to be put in the bylaws. She verified that it was not the secretary's duty, but this person would take over the role of the secretary in the secretary's absence. Commissioner Dahl suggested they add a Communications Secretary instead of Assistant Secretary, but having the same duties. Commissioner Bening believed the Commission should propose a change to the bylaws first, then appoint someone. Commissioner Sullivan stated that the position is important and it needs to be separated from Secretary and Assistant Secretary. Commissioner Turner added that it needed to be done simultaneously. Commissioner Trehus stated that they did not need to separate them and they needed to move on. 3