07-08-1999 Charter Minutes - Laserfiche WebLink

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Charter Commission July 8, 1999 Page 2 Road Reconstruction Five-year Plan - The City Engineer has confirmed that he is already following a five-year plan that spans the years 1998 to 2003. The plan was developed after rating all the City's roadways and includes a map that is color-coded to identify each year's projects. There was no major road reconstruction this year. However, the City Engineer will be requesting a feasibility study for the year 2000 road reconstruction in the Shenandoah neighborhood. It is anticipated to be on the ballot this fall. Commissioner Kenfield stated it is very late to be putting things on this year's ballot. Ms. Waite Smith stated she will speak to the City Engineer regarding that concern. Commissioner Rehbine asked if a feasibility study is needed for every project. Ms. Waite Smith stated a feasibility study is necessary for all projects. Lakes Addition - Reconstruction of Lakes Addition is complete except for a punch list of minor patching and resolving any outstanding homeowner complaints. Most of the complaints received have been about changes in elevations of the roadways. In the future the City needs to make sure residents are better prepared for this. Another problem was the fact there was only one means of ingress and egress. The City Engineer will be sending a mailing to each property owner asking for suggestions to improve the process for the next reconstruction project. The flat assessment amount per property will be $3045. Financial Planning Five-year Plan- At the April 8, 1999, Charter Commission meeting,the Commission was supplied with a draft outline of a Five-year Financial Plan for the City. Since then, departments have prepared draft objectives for their service areas. The City Council will be asked to approve the objective at the August 12, 1999, budget work session. The Charter Commission was supplied with copies for their information. All departments have also projected staffing needs for the next five years and financial estimates for those projects were included. This is the first step in projecting changes in service levels and costs for the next five years. A copy of the staff projections is attached to the memo. The Five-year Capital Improvement Plan is being updated and the department requests for the Year 2000 operating budget are due July 9, 1999. 2