04-13-2000 Charter Minutes - Laserfiche WebLink

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Charter Commission April 13, 2000 Page 8 Chair Sullivan advised he asked Mayor Bergeson if dollars are currently going into the fund. He advised the Commission he would report back when more information is received. New Resident Welcome Letter—Chair Sullivan advised previous Commissioner Turner had developed a welcome letter to include in the welcome packet. He noted she has given him the disk for future use and added the old letter needs some work. He suggested a committee be formed to make recommendations regarding the letters content at the next meeting. Chair Sullivan distributed a copy of the Charter summary. He asked the Commission to consider adding the summary to the welcome packet also. Commissioner Lane, Commissioner Gene Lane, and Commissioner Carlson volunteered for the committee. MOTION by Chair Sullivan, seconded by Commissioner Dahl, to create a committee to work on the City Charter Commission's welcome letter to be presented at the July, 2000, meeting. Commissioner Bening advised the committee must elect a chair. MOTION carried unanimously. Commission Files—Chair Sullivan referred to the by-laws regarding the Commission's files. He stated that currently the files are at the old City Hall and are not secured. Chair Sullivan requested Commissioner DeMotts and Commissioner Rafferty work with the City Clerk on moving the files to the new City Hall. Commissioner Lane suggested a fireproof filing cabinet be purchased for the files. An update will be given at the July 2000, meeting. Joint Council/Charter Meeting—Chair Sullivan advised a joint meeting has not yet been scheduled. He stated he left a message for Mayor Bergeson regarding possible agenda items for the meeting. He asked the members about their ideas for agenda items. Commissioner Trehus suggested road reconstruction be placed on the agenda. Commissioner Carlson suggested the special fund and the clerk/treasurer position be placed on the agenda. Chair Sullivan requested a review of the five-year Plan is placed on the agenda. Chair Sullivan advised he will schedule a joint meeting with the Council. 8