07/06/1998 Park Board Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION APRIL 22, 1998 SAC CHARGES REFUND UPDATE,DAVE AHRENS Dave explained that Pete Kluegel is working with Lynn Francis in Finance to compile a list of property owners who have paid SAC. The work will be completed this week. A letter will be mailed to the residents with Kim's signature. UPDATE,ADMINISTRATION DEPARTMENT SECRETARY/DEPUTY CLERK WAGE,DAN TESCH Dan explained that Dave Pecchia has received a request and has responded to the request for reconsideration of salary for the Administration Department Secretary/Deputy Clerk. This matter will be revisited after the Hay Study is completed. Council will be discussing the Hay Study the first week in May. DISCUSSION OF POLICY FOR CONSTRUCTION CHANGE ORDERS, DAVE AHRENS Dave handed out a proposed Change Order Policy. Andy said he was not in favor of any change orders. Kim suggested that maybe someone is not careful enough. John said that the proposed policy identifies situations where exact figures are not available until the work is actually completed. He suggested that Dave come to Council only when the Change Order is a major change. Kim asked that Change Orders be charted to see if there is a problem with a consultant. Maybe enough care has not been taken when making estimates. John noted that there have been instances when a small project is added to another project. This should not reflect badly on the engineer. He also asked that the consulting engineers be monitored. DISCUSSION OF SHOREVIEW JOINT POWERS AGREEMENT, DAVE AHRENS Dave explained that the City approved a joint powers agreement with the City of Shoreview in 1987 which allowed homes in Lino Lakes to be connected to the Shoreview water and sewer facilities. A formula for funding the connections was outlined in the joint powers agreement. Lino Lakes has not paid the connections fees and it is estimated that the City owes Shoreview more than $250,000 in fees and more than$270,000 in penalties. Mary Vaske has recommended that these fees be paid to Shoreview in increments. There was discussion regarding why these fees were not paid and penalties allowed to accumulate. Marilyn explained that this matter was brought to the attention of the City Administrator by herself, previous consulting engineers and Mary Vaske. The previous City Administrator advised all staff to withhold payment until Shoreview billed the City. John asked why this liability was not included in the City audit. Marilyn explained that the City Administrator advised that it was not to be included in the audit. John felt that PAGE 6