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<br />WS – 5 <br />WORK SESSION STAFF REPORT <br />Work Session Item No. 5 <br /> <br />Date: March 2, 2020 <br />To: City Council <br />From: Jeff Karlson, City Administrator <br />Re: Creation of JPA between Current Metro I-Net Members <br /> <br />Background <br /> <br />The Metro I-Net consortium currently has 35 member agencies who receive full-time IT services <br />and nine associate members who receive limited IT services. Metro I-Net’s entire operation is <br />under the control of the City of Roseville. Metro I-Net employees are employed by Roseville <br />and come under its personnel policy and liability insurance. Metro I-Net’s $3.5 million budget is <br />part of Roseville’s budget. <br /> <br />It has become increasingly apparent that the current arrangement is not sustainable. Roseville <br />City Manager Pat Trudgeon pointed out several reasons in his February 13, 2020 memo to <br />members. <br />• Metro I-Net has grown considerably since its creation; <br />• It’s a challenge for the City of Roseville to take on additional employees, space, and <br />liability; <br />• Recruiting and retaining employees is challenging as Roseville’s compensation plan lags <br />behind the market; <br />• The Roseville City Council could decide to no longer participate in the consortium; <br />• Giving members more say in governance, policies, and costs removes uncertainty about <br />the future of Metro I-Net. <br /> <br />For these reasons, a sub-group of six members met several times to lay out a basic framework for <br />a joint powers agreement. The law firm, Kennedy & Graven, helped draft an agreement. The <br />highlights of the JPA are summarized in Trudgeon’s memo. The group is now seeking <br />commitments from members who want to enter into a joint powers agreement. The JPA would <br />become effective January 1, 2021. The annual cost of overhead for operating the JPA is <br />estimated at an additional $175,000, which represents a five percent increase for each member. <br /> <br />Requested Council Direction <br /> <br />Staff is seeking a commitment from the City Council to join other Metro I-Net agencies to enter <br />into a joint powers agreement, subject to final review and approval of JPA. <br /> <br />Attachments <br /> <br />Roseville City Manager Pat Trudgeon’s February 13, 2020 Memo <br />2020 Budget Summaries <br />Metro I-Net Program Description <br />Draft of Joint Powers Agreement