HomeMy WebLinkAbout08-31-2020 Council PacketEXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, August 31, 2020
***********
6:30 p.m.
(Broadcast live: http://northmetrotv.com/local-
meetings/lino-lakes/)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call - Councilmembers Stoesz, Lyden, Ruhland, and Mayor
Rafferty were present; Councilmember Cavegn was absent
Pledge of Allegiance
Open Mike / Public Comment (in person or received in writing prior to meeting)
Setting the Agenda: Addition or Deletion of Agenda Items
The agenda was approved as presented
1. CONSENT AGENDA
No report
2. FINANCE DEPARTMENT REPORT
No report
3. ADMINISTRATION DEPARTMENT REPORT
No report
4. PUBLIC SAFETY DEPARTMENT REPORT
No report
5. PUBLIC SERVICES DEPARTMENT REPORT
1. Consider Resolution 20-100, Approving a Construction Management Services
Agreement for the 2020 City Hall Renovation Project, Rick DeGardner
Action Taken: Motion by Stoesz, seconded by Ruhland, to approve
Resolution No. 20-100 as presented was adopted
6. COMMUNITY DEVELOPMENT REPORT
No report
7. UNFINISHED BUSINESS
None
Council Agenda -2- August 31, 2020
8. NEW BUSINESS
None
Adjournment
Community Calendar – A Look Ahead
August 31, 2020 through September 14, 2020
Wednesday, September 2 8:00 am, Zoom EDAC
Tuesday, September 8 6:00 pm, Council Chambers Council Work Session
Wednesday, September 9 6:30 pm, Zoom Planning & Zoning Board
Monday, September 14 6:00 pm, Council Chambers Council Work Session
Monday, September 14 6:30 pm, Council Chambers Council Meeting
CITY COUNCIL AGENDA
Monday, August 31, 2020
***********
6:30 p.m.
(Broadcast live: http://northmetrotv.com/local-
meetings/lino-lakes/)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
CITY COUNCIL MEETING, 6:30 P.M.
Roll Call
Pledge of Allegiance
Open Mike / Public Comment
Setting the Agenda: Addition or deletion of agenda items
1. CONSENT AGENDA
No report
2. FINANCE DEPARTMENT REPORT
No report
3. ADMINISTRATION DEPARTMENT REPORT
No report
4. PUBLIC SAFETY DEPARTMENT REPORT
No report
5. PUBLIC SERVICES DEPARTMENT REPORT
1. Consider Resolution 20-100, Approving a Construction Management Services
Agreement for the 2020 City Hall Renovation Project, Rick DeGardner
6. COMMUNITY DEVELOPMENT REPORT
No report
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Community Calendar – A Look Ahead
Council Agenda -2- August 31, 2020
August 31, 2020 through September 14, 2020
Wednesday, September 2 8:00 am, Zoom EDAC
Tuesday, September 8 6:00 pm, Council Chambers Council Work Session
Wednesday, September 9 6:30 pm, Zoom Planning & Zoning Board
Monday, September 14 6:00 pm, Council Chambers Council Work Session
Monday, September 14 6:30 pm, Council Chambers Council Meeting
CITY COUNCIL
AGENDA ITEM 5A
STAFF ORIGINATOR: Rick DeGardner, Public Services Director
MEETING DATE: August 31, 2020
TOPIC: Consider Resolution 20-100, Approving a Construction Management
Services Agreement for the 2020 City Hall Renovation Project, Rick
DeGardner
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting City Council consideration to approve a Construction Management Services
Agreement for the 2020 City Hall Renovation Project with H+U Construction.
BACKGROUND
This project at City Hall includes reducing customer contact operations to a centralized, single service
window. This will provide better efficiency (especially with reduced staff as a result of COVID -19)
and minimize the number of contact points city staff will have with customers. Cubicle work spaces
will be reconfigured to improve social distancing and to minimize close contact situations. A dedicated
virtual room is planned for building department officials and other staff. We are exploring placing an
electronic kiosk with printer in the lobby area to provide necessary forms and correspondence.
Staff has determined that this project meets the eligibility requirements (necessary expenditures due to
COVID-19, not accounted for in the most recently adopted budget, expenditures will be incurred
during the covered period of March 1 to November 15, 2020) for 100% CARES Act funding
reimbursement.
The Construction Manager services consists of coordinating all facets of the bidding process,
construction phase administration, construction coordination and scheduling, constructability review,
cost estimating, and allocation of construction activities among the contractors.
The contracts will be held by the City, and all contractors will be paid directly from the City.
The attached document outlines the terms of the agreement.
RECOMMENDATION
Staff is recommending approval of Resolution No. 20-100.
ATTACHMENTS
Resolution No. 20-100
Document C132-2009, Agreement Between Owner and Construction Manager as Adviser
CITY OF LINO LAKES
RESOLUTION NO. 20-100
RESOLUTION APPROVING A CONSTRUCTION MANAGEMENT SERVICES
AGREEMENT FOR THE 2020 CITY HALL RENOVATION PROJECT
WHEREAS, staff is requesting City Council consideration to approve a Construction Management
Services Agreement for the 2020 City Hall Renovation Project with H+U Construction; and
WHEREAS, this project at City Hall includes reducing customer contact operations to a centralized,
single service window. This will provide better efficiency (especially with reduced staff as a result of
COVID-19) and minimize the number of contact points city staff will have with customers. Cubicle
work spaces will be reconfigured to improve social distancing and to minimize close contact situations.
A dedicated virtual room is planned for building department officials and other staff; and
WHEREAS, staff has determined that this project meets the eligibility requirements (necessary
expenditures due to COVID-19, not accounted for in the most recently adopted budget, expenditures
will be incurred during the covered period of March 1 to November 15, 2020) for 100% CARES Act
funding reimbursement; and
WHEREAS, the Construction Manager Services Agreement consists of coordinating all facets of the
bidding process, construction phase administration, construction coordination and scheduling,
constructability review, cost estimating, and allocation of construction activities among the contractors.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota:
The Public Services Director is directed to execute the Construction Management Services Agreement
between H+U Construction and the City of Lino Lakes for the 2020 City Hall Renovation Project.
Adopted by the Council of the City of Lino Lakes this 31st day of August 2020.
The motion for the adoption of the foregoing resolution was introduced by Counci Member
_______________and was duly seconded by Council Member ________________ and upon vote
being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk