09-28-2020 Council Packet - Laserfiche WebLink

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Audit Requirement: Retention of Data Determine that the data collected by BWC’s are appropriately retained and destroyed in accordance with statutes. The Lino Lakes Police Department utilizes the City of Lino Lakes Retention Schedule and agency specified retention periods in the Arbitrator 360° Back-End Client software system. Either during, or at the conclusion of a BWC recording, an Arbitrator classification is assigned. Each Arbitrator classification has an associated retention period. Upon reaching the retention date, data is systematically deleted. All BWC data is maintained for at least 90 days. Randomly selected records from the Arbitrator 360° Back-End Client and a server log report were reviewed, and the date and time the data was created was verified against the deletion date. Each record for the audit period was maintained or deleted in accordance with the record retention. The server log report details all BWC data created, maintained and deleted. BWC video, meta data, and audit trails are purged from the Arbitrator 360° Back-End Client upon reaching the specified retention period. The Lino Lakes Police Department has not received a request from a data subject to retain BWC data beyond the applicable retention period. No discrepancies noted. Audit Requirement: Access by Data Subjects Determine that individuals who are the subject of collected data have access to the data, and if the data subject requests a copy of the data, other individuals who do not consent to its release must be redacted. BWC data is available and access may be requested by submission of a Request for Information form. During the time period March 18, 2018, through May 27, 2020, the Lino Lakes Police Department has had both requests to view and requests for copies of BWC data from data subjects. Data subjects other than the requestor were redacted using third party redaction software. Request for Information forms are maintained per retention. The assigned Captain is responsible for reviewing data prior to its release. No discrepancies noted. Audit Requirement: Inventory of Portable Recording System Technology Determine the total number of recording devices owned and maintained by the agency; a daily record of the total number of recording devices actually deployed and used by officers, the policies and procedures for use of portable recording systems by required by section 626.8473; and the total amount of recorded audio and video collected by the portable recording system and maintained by the agency, the agency’s retention schedule for the data, the agency’s procedures for destruction of the data, and that the data are available to the public.