Laserfiche WebLink
d. Bidding requirements <br />e. Data requirements (i.e. invoice and receipt retention, reports, schedules, etc.) <br />f. May need to hire a consulting firm <br />g. Scope of project <br />h. Cost estimates <br />i. Projected timelines <br />j. What project reports will be required <br />k. Document what steps will be needed for grant closeout <br />6. Once you have all the documents needed to apply for the grant, then apply. <br />7. Obtain all necessary grant documents and requirements once the grant is approved. <br />8. File all grant reports as requested per the grant and on a timely basis. Ensure all <br />requirements are well documented. <br /> <br />Internal Controls <br /> <br />1. Uniform guidance requires our organization to have effective controls in place to manage <br />federal awards and show compliance with Federal statutes, regulations, and terms and <br />conditions of the award. <br />a. The section “General Grant Guidance” and following our internal policies will <br />fulfill these requirements. <br />2. Uniform guidance requires that there are reasonable procedures in place to protect <br />Personally Identifiable Information (PII) as sensitive by Federal agency or pass-through <br />entity. <br />a. The City has approved the Data Practices Policy that outlines different types of <br />data and what must be followed regarding dissemination of data. This policy may <br />not be all encompassing; however, between that and implementation of other <br />grant rules and procedures the controls are in place to protect PPI. <br />b. Another item to consider is storage of this data. Please ensure that PPI is kept in a <br />locking file cabinet or computer system that is only accessible to people <br />authorized to have that access. <br />i. In regards to keeping documents within Laserfiche, it is possible to have a <br />directory that would only be accessible to those who are authorized to <br />have access to that directory. <br />c. Follow other normal operating procedures in regards to purchase requisitions, <br />contracting and bidding, and submitting of claims. <br /> <br />Travel <br /> <br />1. According to federal grant guidelines, our travel policy is accordance with what we allow <br />for travel costs. <br />a. Our travel guidelines must be followed. No travel costs can be submitted that are <br />contrary to our policies. Our travel policies are within the personnel policy <br />guidelines and the Finance Department sends out updates to any mileage and meal <br />per diems that have changed.