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1. Quantifiable data (cost/units) when available <br />2. Trend data or data analysis <br />3. Other defined measures <br />ii. Reasons why goals were not met: <br />1. Analysis/reason why goals not met <br />2. Explanation of any cost overruns <br />3. (Identification of or if goals will be met) <br />d. Expectations of performance reports (construction) <br />i. On-site technical inspection reports <br />ii. Certified percentage of completion data <br />iii. Additional reports as required by Federal agency <br />iv. Data and Information that identifies: <br />1. Significant developments between scheduled reporting dates, e.g., <br />delays, problems, adverse conditions <br />2. Identify any action taken, contemplated, or assistance needed <br />3. Identify favorable conditions <br />v. Policy and Procedures considerations: <br />1. Entities should consider having procedures that describe when to <br />start collecting data for the report, who shall review the report, who <br />shall sign the report, and when the report will be submitted. <br />2. Build in a timeline for submission and know the reportable <br />measures for the reporting period to eliminate constant revisions. <br />3. For special data collection, procedures may need to reflect unique <br />steps to take to collect and analyze data for reporting purposes - <br />may require interim procedures to satisfy current reporting. <br /> <br />Allowable costs <br /> <br />1. Uniform guidance provides a listing of certain items of cost that require prior written <br />approval. This should be covered in the grant documents or in indirect cost principles. I <br />am not aware of any indirect costs that we currently charge to federal grants. If you <br />believe there are indirect costs that we should be charging to a federal grant you will need <br />to do more research. <br />a. Recipients must seek written approval from cognizant agency for indirect costs. <br />b. Recipients make the request in advance of incurrence of special or unusual costs. <br />c. Agency written approval should include timeframe or written agreement. <br />d. Please see list found at section 200.407 at ECFR.gov (Electronic Code of Federal <br />Regulations). <br /> <br />Documentation <br /> <br />1. Documents associated with a particular action (examples): <br />a. Travel, e.g., airline tickets, authorized travel request, hotel receipts, conference <br />registration, mileage records, etc.