12-28-2020 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION DRAFT 8 Administrator Cotton reviewed the report explaining the conversion of the service to a 315 joint powers agreement (JPA) arrangement. The agreement has been thoroughly 316 reviewed. The proposed JPA elements are outlined in the staff report and while it is 317 proposed to begin in January 2021, there are elements that will evolve. The City will be 318 the fifth largest member of the consortium and that will be reflected in voting structure. 319 Staff doesn’t expect an increase in costs in 2021. 320 321 The council discussed membership on the joint powers board. Each member 322 (jurisdiction) will get a member and alternate. Councilmember Stoesz noted the 323 Laserfiche arrangement and how that could be impacted; Ms. Cotton said she doesn’t see 324 any transition from Laserfiche in the near future but, if that happens, it would be a decision 325 of the board. Councilmember Stoesz said he doesn’t want to hamper the City’s ability to 326 move ahead with technology. 327 328 3B) Keystone Classification System – Administrator Cotton reviewed the staff report. 329 With the council’s direction, staff proceeded with a classification study and reported 330 results to the council. The report has been discussed with the City’s labor bargaining 331 units and she has a tentative agreement. Staff is seeking approval for this system to 332 replace the current personnel classification system. Councilmember Lyden asked if any 333 employees would receive a decrease; Ms. Cotton said one employee will be redlined and 334 has been informed. 335 336 3C) through 3G) – Labor Agreements and Non Represented Employee Compensation – 337 Administrator Cotton updated the council on two outstanding tentative agreements. 338 Mayor Rafferty said he has believed it important to get the union contracts in place and 339 then look at non-represented. 340 341 5A) Marsden Contract – A change in services has been discussed by the council. 342 Councilmember Stoesz asked if staff will return to council after six months or would an 343 extension be administrative. Ms. Cotton suggested that she envisions perhaps a consent 344 item to make the council aware. 345 346 6B) Poehling Addition, Final Plat and Development Agreement – Planner Larsen 347 explained plans to subdivide the lot. There were variances already approved. This is 348 final plat (plan) coming forward. 349 350 6C) Denying a Setback Variance for a Deck at 842 Lois Lane – City Planner Larsen 351 reported. The council had no questions. 352 353 6D) Zoning Ordinance Text Amendment Regarding Metal Roofs on Single Family 354 Dwellings – The matter was discussed in detail earlier in the work session. 355 356 The meeting was adjourned at 9:55 p.m. 357 358