11-08-2021 Council Meeting Minutes

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COUNCIL MINUTES APPROVED 151 Councilmember Stoesz asked about resident notification. Ms. Hankee remarked that staff does 152 mailings as well as door knocking. A majority of these projects are generated by the residents 153 themselves. 154 Councilmember Cavegn moved to approve Resolution No. 21-132 as presented. Councilmember 155 Stoesz seconded the motion. Motion carried on a voice vote. 156 6F) CRJ/CSAH 49 (Hodgson Road) Trunk Utility Improvements Project: i. Consider 157 Resolution No.21-133,Accepting bids,Awarding a Construction Contract; ii. Consider 158 Resolution No.21-134,Approving Construction Services Contract with WSB & Associates— 159 City Engineer Hankee reviewed the request to accept bids and a construction services contract for 160 some trunk utility improvements in the vicinity of the new Lyngblomsten project. She explained the 161 anticipated improvements and benefits. Work is not anticipated to begin until 2022. 162 Councilmember Stoesz asked if it makes sense for the City to warehouse work products for future 163 projects to ensure they will be available. Ms. Hankee remarked that there are some parts that are 164 carried by the City(i.e. spare saddles, gate valves) so that is already done to a certain extent; with a 165 lift station it probably isn't feasible because it involves large products. 166 Councilmember Cavegn asked about the need to coordinate timing with the Lyngblomsten project 167 and Ms. Hankee responded. 168 Councilmember Stoesz moved to approve Resolution No. 21-133 as presented. Councilmember 169 Lyden seconded the motion. Motion carried on a voice vote. 170 Councilmember Stoesz moved to approve Resolution No. 21-134 as presented. Councilmember 171 Lyden seconded the motion. Motion carried on a voice vote. 172 6G) Consider Resolution No. 21-117,Authorize the Preparation of Plans and Specs,2022 173 Street Rehabilitation Project—City Engineer Hankee reviewed a PowerPoint presentation including 174 information on the City's Pavement Management Plan including updated findings. Information on 175 program funding was also reviewed as well as the history of road maintenance. She reviewed the 176 proposed mill and overlay area for this year and also planned thin overlay plans. Also reviewed was a 177 water service condition evaluation. 178 Councilmember Lyden moved to approve Resolution No. 21-117 as presented. Councilmember 179 Stoesz seconded the motion. Motion carried on a voice vote. 180 6H) Public Hearing, Consider Resolution No.21-136,Adopting Assessment Role,2021 Weed 181 Abatement Charges—Community Development Director Grochala reviewed the staff report 182 requesting adoption of an assessment role related to weed abatement services provided to certain 183 properties. 184 Councilmember Stoesz moved to approve Resolution No. 21-117 as presented. Councilmember 185 Cavegn seconded the motion. Motion carried on a voice vote. 186 UNFINISHED BUSINESS 187 There was no Unfinished Business. 188 189 NEW BUSINESS 190 Administrator Cotton noted that staff is planning a joint session for the council and the City's 191 advisory boards;the subject of the meeting is potential development for the Carpenter property. 5