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6.18 Personal Time Off (PTO) Leave <br />The personal time off (PTO) program combines vacation and sick leave benefits into a single pool <br />of paid time off benefits. PTO can be utilized for any purpose, subject only to necessary request <br />and approval procedures consistent with City and departmental policies. <br />A. Implementation <br />PTO leave will be implemented for newly hired benefit -earning non -union employees and for <br />union employees who elect to receive such paid time off benefits within a specific time period. <br />B. Accrual Rates for Full -Time Employees <br />Full-time employees accrue personal time off based on the schedule below. A part-time employee <br />who works a minimum of 2-0-30 hours per week accrues PTO on a prorated basis according to the <br />number of hours budgeted for that position. <br />Years of <br />Hours Earned <br />Annual Accrual in <br />Service <br />Each Pay Period <br />Hours per Year <br />Days <br />0-4 <br />4.615 <br />120 <br />15 <br />5-10 <br />6.153 <br />160 <br />20 <br />11 <br />6.461 <br />168 <br />21 <br />12 <br />6.769 <br />176 <br />22 <br />13 <br />7.076 <br />184 <br />23 <br />14 <br />7.384 <br />192 <br />24 <br />15 <br />7.692 <br />200 <br />25 <br />16 <br />8.000 <br />208 <br />26 <br />17 <br />8.307 <br />216 <br />27 <br />18 <br />8.615 <br />224 <br />28 <br />19 <br />8.923 <br />232 <br />29 <br />20+ <br />9.230 <br />240 <br />30 <br />PTO is accrued each pay period. The PTO year for each new employee will begin on the date of <br />employment with the City, or if there is a change of status, on the date the employee is eligible for <br />PTO. <br />Employees may not use personal time off until it has been credited to the employee's bank in the <br />payroll system. Personal leave may be used in increments of 1/2 hour or more. The maximum <br />amount of personal leave that can be carried into the next year is 600 hours. <br />C. Use of Personal Time Off <br />This PTO policy encourages advance planning of absences from work. To ensure necessary <br />departmental coverage, non -emergency (planned) use of PTO should be requested in advance. <br />Employees should give their supervisor advance notice equal to the amount of requested time off. <br />Unplanned use of PTO may require documentation and requires notice within a timely manner of <br />your scheduled work day. Established departmental rules and requirements concerning employee <br />absences from work will be applied. <br />In order to allow coordination of PTO with Family Medical Leave, employees seeking to use PTO <br />may be required to provide pertinent information as to the purpose of the time off to allow a <br />Co <br />