04-11-2022 City Council Packet - Laserfiche WebLink

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F. Unauthorized Software Individual users are prohibited from installing or downloading software applications or executable files to any City -owned computer without prior authorization from IT staff. G. Viruses Desktop and notebook computer users shall not write, compile, copy, knowingly propagate, execute, or attempt to introduce any computer code designed to self -replicate, damage, or otherwise hinder the performance of any computer system. Suspected viruses should be reported immediately to IT staff. Viruses shall not be deleted without assistance unless instructed by the IT staff. H. Monitoring The City of Lino Lakes reserves the right to inspect any data, emails, settings, or any other components of a City -owned computer at any time without an employee's consent. By using a City -owned computer, employees consent to any monitoring that may take place. An audit may result in the removal of hardware and software and further disciplinary action if any user is not complying with this policy. I. No Expectation of Privacy All technology systems are the property of the City of Lino Lakes. This includes, but is not limited to, all hardware, software, programs, applications, templates, documents, internal and external email messages, internet logs, and data files developed or stored by City -owned or leased technology systems. The City reserves the right to access and retrieve any data, messages, or files without prior employee consent. Users should have no expectation of privacy in the use of City technology. This includes personal email messages and Internet logs. J. Licensing To ensure license compliancy, all software must be purchased by and licensed to the City. 1. Development. Any software programs developed for use by the City becomes the property of the City. Software programs may not be sold or distributed without prior approval. 2. City -Owned Software. City -owned software may not be loaded on non -City owned equipment without prior approval. 3. Copyright Laws. City users are required to abide by software copyright law and licensing agreements. If there is any question about the legality of the software and documentation, it should be directed to IT staff. K. Electronic Mail The City provides employees with individual email accounts for work -related use. Employees are encouraged to use email to further the goals and objectives of the City. An employee's personal email may be considered "public" data and may not be protected by privacy laws. Personal email may also be monitored without notice to the employee. All email messages will be deleted from the electronic mail system 120 days after receipt. If retention of any message is warranted beyond that period, the message should be moved to a permanent storage area.